Administrative Assistant - SEC

About the Department

Position Duties

• Essential Functions The Administrative Assistant provides office support to the Executive Director, Branch Campus Operations SEC to include but not limited to: Managing college platforms at the department level, including Banner, Argos, Google Workspace, Zoom, Microsoft Office Suite (including Excel), and document/data management systems; Providing support by responding to and routing email and voicemail inquiries; maintaining calendars with an emphasis on key dates, deadlines, meetings, and appointment scheduling; Utilize available college resources to assist the Executive Director in maintaining a comprehensive academic schedule for the SEC campus (input class schedule and cancellations); Assisting students, faculty, staff, and community members by serving as a primary point of contact and providing information and support via telephone, email, in person, and other communication channels; Performing administrative functions, including processing purchasing requisitions, ordering office supplies, preparing travel reimbursement requests, and other related tasks; Establishing, maintaining, and improving office methods, administrative procedures, and organizational systems to support efficient operations; Working collaboratively with part-time administrative staff to ensure effective office support; Maintaining accurate records and files while ensuring confidentiality and compliance with college policies, practices, and procedures; Supporting special projects, events, meetings, and initiatives assigned by the Executive Director to include managing the calendar and other supportive efforts; Performing other related duties as assigned to support the goals and operations of Branch Campus Operations SEC; Completes special projects specific to the Branch as directed by the Executive Director; Support enrollment, workforce development, community engagement, and campus outreach activities as needed; Serve as a liaison between branch campuses and academic, student affairs, facilities, finance, and administrative departments; Participate in interactive, on-site meetings during normal business hours and on a regular basis; regular on-site SE Center office hours; Maintain regular attendance according to the established work schedule; Performs other duties as assigned. The successful candidate must be an engaging, effective, innovative, dynamic collaborator who will have demonstrated knowledge of the best practices associated with administrative support, and customer service. This individual will have access to sensitive student and community member information and is expected to handle such information within confidential information guidelines and with integrity and professionalism. The successful candidate will also actively participate in creating an environment that encourages, models, embraces, and incorporates diverse thoughts and perspectives of all individuals of various backgrounds, ideas, and perspectives to foster an all-inclusive atmosphere and drive results.

Essential Functions

Minimum Qualifications

• Qualified candidates will have a minimum of 3-5 years of progressively responsible administrative/office management related experience, technical training, or equivalent combination of education & experience. Prior related experience at a branch/regional campus preferred. Associates degree from an accredited institution or equivalent combination of education, administrative experience, or technical training is required, bachelor’s degree from an accredited college or university is preferred.

Other Qualifications

• Background Clearances: Act 153 Clearances (Act 34 PA Criminal Background History, Act 151 PA Child Abuse History, Act 114 FBI Clearance); Verification of educational credentials For immediate consideration, interested candidates can apply online at https://www.schooljobs.com/careers/dccc DCCC offers a great competitive salary, with an outstanding benefits package which includes: Medical, Dental, Vision, and Prescription Drug for all benefit eligible employees; College Paid Disability and Life Insurance; Flexible Spending Accounts; 403(b) Defined Contribution Retirement Plans (5% Employee Mandatory Contribution and a 10% Match by the College); Generous PTO, Holiday and Winter Break Schedule; Tuition Waiver & Tuition Reimbursement benefits; and a Four (4) Day Work Week Each Summer; Professional Development Opportunities; and a Supportive Work/Life Balance Campus Environment. Note: Temporary and Grant-funded employees are not eligible for tuition reimbursement unless the specific grant supports such funding for these purposes. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. DCCC fosters a work environment, and a learning community focused on student success by delivering quality, affordable, and responsive educational opportunities in a technologically rich and supportive environment. We celebrate differences and commit to an “open door” policy for individuals with varying levels of knowledge, skills, experiences, and needs. By embracing diverse collegial perspectives, we seek to make inclusivity, teamwork, and respect the foundation for our students to reach their academic goals and on staff to thrive professionally. Delaware County Community College strongly encourages applications from members of traditionally under-represented groups. DCCC promotes an organizational culture and structure that honors diversity through integration of the principles of access, inclusion and most importantly equality. DCCC is an equal employment opportunity employer, valuing diversity, equity, inclusion, belonging .
• Background Clearances: Act 153 Clearances (Act 34 PA Criminal Background History, Act 151 PA Child Abuse History, Act 114 FBI Clearance); Verification of educational credentials For immediate consideration, interested candidates can apply online at https://www.schooljobs.com/careers/dccc
• DCCC offers a great competitive salary, with an outstanding benefits package which includes: Medical, Dental, Vision, and Prescription Drug for all benefit eligible employees; College Paid Disability and Life Insurance; Flexible Spending Accounts; 403(b) Defined Contribution Retirement Plans (5% Employee Mandatory Contribution and a 10% Match by the College); Generous PTO, Holiday and Winter Break Schedule; Tuition Waiver & Tuition Reimbursement benefits; and a Four (4) Day Work Week Each Summer; Professional Development Opportunities; and a Supportive Work/Life Balance Campus Environment. Note: Temporary and Grant-funded employees are not eligible for tuition reimbursement unless the specific grant supports such funding for these purposes.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
• DCCC fosters a work environment, and a learning community focused on student success by delivering quality, affordable, and responsive educational opportunities in a technologically rich and supportive environment. We celebrate differences and commit to an “open door” policy for individuals with varying levels of knowledge, skills, experiences, and needs. By embracing diverse collegial perspectives, we seek to make inclusivity, teamwork, and respect the foundation for our students to reach their academic goals and on staff to thrive professionally. Delaware County Community College strongly encourages applications from members of traditionally under-represented groups. DCCC promotes an organizational culture and structure that honors diversity through integration of the principles of access, inclusion and most importantly equality. DCCC is an equal employment opportunity employer, valuing diversity, equity, inclusion, belonging .

Benefits

• Delaware County Community College provides a generous benefits package including medical, dental, vision, life and LTD insurances, and a 403(b).

Supplemental Questions