Administrative Assistant/Receptionist

Job Description

Key Responsibilities

• Welcome and assist visitors, clients, and suppliers.
• Manage incoming calls, emails, inquiries, appointments, meetings, correspondence, and office documentation.
• Maintain physical and electronic filing systems.
• Prepare letters, reports, spreadsheets, and administrative documents.
• Manage office supplies, maintenance requirements, and administrative service-provider accounts.
• Coordinate with Finance on invoices, balances, payment requests, and payment status.
• Assist HR with employee records, onboarding, leave, attendance, and employment-related documents.
• Maintain confidentiality and perform other duties assigned by management.

Requirements

• A degree or diploma in Business Administration, HR, Office Administration, or a related field is preferred.
• Previous administration, reception, HR support, secretarial, or office coordination experience is required.
• Valid UAE Educational Certificate Equivalency is mandatory.
• The educational certificate must be attested by the UAE Ministry of Foreign Affairs.
• Good English communication, organization, attention to detail, multitasking, and independent-working skills are required.
• Proficiency in Microsoft Word, Excel, and Outlook is required.
• UAE experience is an advantage.

Compensation

• Pay is AED 3,000 per month.

Workplace and Employment

• The role is full-time and requires in-person work.