Administrative Assistant/Receptionist

Job Description

Key Responsibilities

• Welcome and assist visitors, clients, and suppliers professionally.
• Answer and manage incoming calls, emails, and general inquiries.
• Manage appointments, meetings, correspondence, and office documentation.
• Maintain accurate physical and electronic filing systems.
• Prepare letters, reports, spreadsheets, and other administrative documents.
• Manage office supplies and coordinate office maintenance requirements.
• Manage company administrative accounts with service providers.
• Coordinate with Finance on invoices, outstanding balances, payment requests, and payment status.
• Assist HR with employee records, onboarding documentation, leave records, attendance, and employment-related documents.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties assigned by management.

Requirements

• A bachelor’s degree or diploma in business administration, HR, office administration, or a related field is preferred.
• Previous experience in administration, reception, HR support, secretarial work, or office coordination.
• Valid UAE Educational Certificate Equivalency is mandatory.
• An educational certificate attested by the UAE Ministry of Foreign Affairs is mandatory.
• Good English communication and interpersonal skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Professional, presentable, and customer-service oriented.
• Ability to multitask and work independently.
• UAE experience is an advantage.

Compensation

• Pay is AED 3,000 per month.

Workplace

• The work location is in person.