Administrative Assistant/Receptionist

Role Overview

Administrative Support

• Provide general administrative and clerical support to the team.
• Manage calendars, meetings, appointments, correspondence, reports, and presentations.
• Maintain physical and digital filing systems and accurate records.
• Handle calls, emails, data entry, scheduled reports, and internal communications.
• Support employee onboarding, travel arrangements, expense reports, and event planning.
• Take meeting minutes and track action items related to commercial meetings.

Front Office and Office Operations

• Manage the front office desk and answer or redirect incoming calls.
• Receive letters and packages and send them to the appropriate destination.
• Monitor office supplies, place orders, and maintain inventory levels.
• Monitor and update records and files and log office expenses and costs.
• Submit purchase orders when required and perform other administrative tasks as needed.

Required Qualifications

• Bachelor's degree.
• Two to three years of proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Hands-on experience with office machines and knowledge of office management and bookkeeping.

Preferred Qualification

• Arabic-speaking ability is preferred but not mandatory.

Work Details

• The position works from Abbott's UAE location in Dubai.
• The stated work shift is standard, with no travel required.