Administrative Assistant

Role Overview

Executive and Administrative Support

• Provide direct administrative support to the HR Director.
• Manage calendars, appointments, meetings, and departmental schedules.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Organize and maintain confidential HR records and documentation.
• Coordinate travel arrangements, events, and departmental activities when required.

Communication and Coordination

• Serve as a primary point of contact for internal and external HR communications.
• Coordinate meetings, interviews, onboarding sessions, and HR initiatives.
• Follow up on action items and support communication between HR and other departments.

Documentation and Records

• Maintain accurate filing systems for HR documents and records.
• Ensure confidentiality and compliance when handling employee information.
• Prepare and review documents, letters, memos, and reports for accuracy and completeness.
• Track departmental requests and maintain organized records.

Operational Support

• Assist with HR projects, reports, and departmental initiatives.
• Monitor office supplies and coordinate administrative requirements.
• Support process improvement initiatives and administrative efficiency.
• Perform additional administrative duties assigned by the HR Director.

Requirements

• Diploma or bachelor's degree in Business Administration, Human Resources, Management, or a related field.
• 1–3 years of experience in administrative support, executive assistance, or office administration.
• Previous experience supporting senior management or HR departments is preferred.

Required Skills

• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in Arabic and English.
• High professionalism, confidentiality, attention to detail, and accuracy.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal and stakeholder management skills.
• Ability to manage multiple priorities and meet deadlines.

Personal Competencies

• Integrity and discretion.
• Reliability and accountability.
• Initiative and adaptability.
• Teamwork and collaboration.
• Service-oriented mindset.