Administrative Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Hanson Properties seeks an Administrative Assistant to support real estate operations. Must be familiar with Property Finder and Bayut, and handle listings, documentation, client coordination, and office administration.
Key Skills for This Role
Responsibilities
- Upload and manage listings on Property Finder and Bayut
- Verify listings (Trakheesi / DLD requirements)
- Ensure accurate property descriptions, pricing, and images
- Refresh and update listings regularly
- Monitor listing performance and lead flow
- Maintain organized physical and digital filing systems
- Prepare and file Form A, Form B, Form I (RERA forms)
- Manage tenancy contracts, MOU, and NOC documents
- Maintain key logs and property handover records
- Issue acknowledgment receipts
- Prepare VAT invoices as per UAE regulations
- Maintain commission records
Requirements
- Experience in Dubai real estate administration
- Knowledge of Property Finder & Bayut systems
- Familiar with RERA procedures & Trakheesi permits
- Strong Excel skills
- Organized and detail oriented
- Professional communication (English required)
- Ability to handle multiple tasks
- Previous real estate brokerage experience (Preferred)
- Knowledge of Dubai Land Department (DLD) processes (Preferred)
- Understanding of VAT in UAE real estate (Preferred)
Full Job Posting
Job Overview
- We are seeking a highly organized and proactive Administrative Assistant to support daily real estate operations.
- The ideal candidate must be familiar with Dubai property portals such as Property Finder and Bayut, and capable of handling documentation, listings, client coordination, and office administration efficiently.
Listing Management
- Upload and manage listings on Property Finder and Bayut
- Verify listings (Trakheesi / DLD requirements)
- Ensure accurate property descriptions, pricing, and images
- Refresh and update listings regularly
- Monitor listing performance and lead flow
Documentation & Filing
- Maintain organized physical and digital filing systems
- Prepare and file Form A, Form B, Form I (RERA forms)
- Manage tenancy contracts, MOU, and NOC documents
- Maintain key logs and property handover records
- Issue acknowledgment receipts
Accounting & Invoicing
- Prepare VAT invoices as per UAE regulations
- Maintain commission records
- Track payments and receipts
- Maintain Excel sheets for transactions
- Coordinate with accounts for VAT filing support
Data & Excel Management
- Maintain updated property inventory sheets
- Track leads and client databases
- Update availability status
- Prepare weekly sales & rental reports
- Maintain landlord and buyer records
Client & Lead Management
- Respond to WhatsApp inquiries professionally
- Manage incoming calls and email responses
- Assign leads to agents
- Follow up with clients for viewings and documentation
- Schedule property viewings
Office & Property Coordination
- Maintain key log register
- Track property maintenance requests
- Coordinate with landlords and tenants
- Arrange property access for viewings
- Maintain property handover checklist
Required Skills
- Experience in Dubai real estate administration
- Knowledge of Property Finder & Bayut systems
- Familiar with RERA procedures & Trakheesi permits
- Strong Excel skills
- Organized and detail oriented
- Professional communication (English required)
- Ability to handle multiple tasks
Preferred Qualifications
- Previous real estate brokerage experience
- Knowledge of Dubai Land Department (DLD) processes
- Understanding of VAT in UAE real estate
Pay
- AED3,500.00 AED5,000.00 per month
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Hanson Properties LLC
Admin Assistant
Dubai, UAE
Hanson Properties LLC seeks a highly organized Administrative Assistant to support daily real estate operations. The role involves managing listings on Property Finder and Bayut, handling documentation, client coordinati
Driver cum PRO
Dubai, UAE
Hanson Properties LLC is seeking a reliable Driver cum PRO to provide safe transportation for company management and assist with administrative duties. Requires a valid UAE driving license, 3-5 years of professional driv
Accountant
Dubai, UAE
We are seeking a detail-oriented Accountant with 3-5 years of UAE experience to manage financial records, ensure VAT compliance, and provide accurate reporting. The role requires strong Excel skills and knowledge of UAE
Personal Assistant to Managing Director
Dubai, UAE
Hanson Properties LLC is seeking a highly organized and proactive Personal Assistant to support the Managing Director in Dubai. The role requires 2+ years of experience as a PA or EA and strong organizational skills.