Administrative Assistant
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Key skills for this role
About the Role
We are seeking a highly organized Administrative Assistant to support day-to-day operations of a professional services practice. You will manage client engagement administration, documentation, project coordination, and internal processes.
Key Skills for This Role
Responsibilities
- Prepare and maintain client engagement letters and related documentation
- Track project milestones, deadlines, and engagement status across multiple assignments
- Support client onboarding processes and maintain accurate client records
- Coordinate with internal teams to obtain approvals, signatures, and required documentation
- Maintain engagement trackers, databases, and filing systems
- Assist with proposal preparation, formatting, and document management
- Schedule meetings, coordinate calendars, and arrange conference calls
- Prepare meeting materials, presentations, and reports as required
- Manage incoming correspondence and ensure timely follow up on action items
- Support administrative and operational requirements across various service lines
- Ensure documentation is maintained in accordance with internal quality and compliance standards
Requirements
- Bachelor's degree in business administration, Commerce, Accounting, Finance, Economics, or a related field
- 0–3 years of experience in administration, project coordination, client services, consulting support, or office operations
- Experience within a consulting, accounting, legal, financial services, or professional services environment is preferred
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word
- High attention to detail and accuracy
- Ability to manage multiple priorities and work in a fast paced environment
Full Job Posting
Overview
- We are seeking a highly organized and detail oriented Administrative Assistant to support the day to day operations of our professional services practice.
- The role will play a key part in managing client engagement administration, documentation, project coordination, and internal operational processes.
Key Responsibilities
- Prepare and maintain client engagement letters and related documentation
- Track project milestones, deadlines, and engagement status across multiple assignments
- Support client onboarding processes and maintain accurate client records
- Coordinate with internal teams to obtain approvals, signatures, and required documentation
- Maintain engagement trackers, databases, and filing systems
- Assist with proposal preparation, formatting, and document management
- Schedule meetings, coordinate calendars, and arrange conference calls
- Prepare meeting materials, presentations, and reports as required
- Manage incoming correspondence and ensure timely follow up on action items
- Support administrative and operational requirements across various service lines
- Ensure documentation is maintained in accordance with internal quality and compliance standards
Requirements
- Bachelor's degree in business administration, Commerce, Accounting, Finance, Economics, or a related field
- 0–3 years of experience in administration, project coordination, client services, consulting support, or office operations
- Experience within a consulting, accounting, legal, financial services, or professional services environment is preferred
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word
- High attention to detail and accuracy
- Ability to manage multiple priorities and work in a fast paced environment
Preferred Qualifications
- Experience handling client documentation, contracts, engagement letters, or onboarding processes
- Familiarity with project tracking, milestone management, or workflow coordination
- Additional language skills such as Russian, Ukrainian, Belarusian, or other European languages would be an advantage
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