Administrative Assistant
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Key skills for this role
About the Role
We are seeking an Administrative Assistant to provide administrative, clerical, and translation support for the Dubai office of a Japanese company. The role involves liaising between Japan head office and UAE team, managing office operations, and handling bilingual documentation.
Key Skills for This Role
Responsibilities
- Manage daily office operations including correspondence, scheduling, filing, and supplies
- Prepare and translate business documents, reports, and communications between Japanese and English
- Handle travel arrangements, hotel bookings, visa processing, and meeting coordination
- Support management with calendar management and appointment scheduling
- Serve as main point of contact for communication between Dubai office and Japan headquarters
- Draft and translate internal/external emails, letters, and meeting minutes
- Coordinate with vendors, service providers, and government agencies
- Assist in organizing corporate events, meetings, and client visits
Requirements
- 2 5 years of experience in administrative support
- Fluency in Japanese and English (written and verbal)
- Experience with translation of business documents
- Strong organizational and communication skills
Full Job Posting
Role Overview
- Provide administrative, clerical, and translation support to ensure smooth operations of the Dubai office
- Act as a liaison between the Japan head office and the UAE team
- Maintain efficient communication, documentation, and coordination in both Japanese and English
Administrative & Office Support
- Manage daily office operations, including correspondence, scheduling, filing, and supplies management
- Prepare and translate business documents, reports, and communications (Japanese English)
- Handle travel arrangements, hotel bookings, visa processing, and meeting coordination
- Support management with calendar management and appointment scheduling
- Maintain office records and ensure all documentation is up to date and organized
Communication & Coordination
- Serve as the main point of contact for communication between the Dubai office and the Japan headquarters
- Draft and translate internal/external emails, letters, and meeting minutes
- Coordinate with vendors, service providers, and government agencies as required
- Assist in organizing corporate events, meetings, and client visits
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