Administrative Assistant
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Key skills for this role
About the Role
V2X Inc is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support at their site in Doha, Qatar. The role requires managing schedules, preparing reports, and handling correspondence.
Key Skills for This Role
Responsibilities
- Proactively manage appointment scheduling and coordination using Microsoft Outlook
- Assemble and analyze information, prepare reports, and agendas
- Maintain files, keep records, compile reports and process documents in a timely manner
- Draft and produce grammatically correct, accurate and complete final correspondence
- Develop and edit PowerPoint slides and similar presentation materials
- Screen and direct incoming calls, set up conference calls, handle walk in requests, organize and maintain electronic files
- Proactively offer suggestions for process improvements
Requirements
- High school diploma required; Associate Degree or Business School Certification desired
- 4 or more years of relevant, executive level experience
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
- Excellent English oral and written communication skills
- Strong organizational skills
- Ability to work with diverse workforce
Full Job Posting
Overview
- The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site.
Responsibilities
- Exhibit behavior consistent with company code of conduct.
- Proactively manage appointment scheduling and coordination using Microsoft Outlook.
- Possess excellent English oral and written communication skills.
- Must be able to work in a high stress, fast paced environment.
- Must exhibit strong time management and organizational skills.
- Assemble and analyze information, prepare reports, and agendas.
- Maintain files, keep records, compile reports and process documents in a timely manner.
- Draft and produce grammatically correct, accurate and complete final correspondence.
- Develop and edit PowerPoint slides, and similar presentation materials.
- Screen and direct incoming calls, set up conference calls, handle walk in requests, organize and maintain electronic files.
- Proactively offer suggestions for process improvements.
- Shall work special projects as assigned
Qualifications
- Associate Degree or Business School Certification desired; high school diploma required.
- Requires 4 or more years of relevant, executive level experience.
- Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).
- Four to five years' of related experience.
- Must possess good organizational skills.
- Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word.
- Ability to work with very diverse workforce.
- Experience in data collection and analysis.
Working Environment
- Works in a general office environment.
- Duties may involve outdoor work with potential exposure to extreme climatic conditions.
- Potential exposure to chemical or biological agents could exist.
- Employee use of Personal Protective Equipment (PPE) in certain areas is required.
- Normal work week is 48 hours but may be required to work overtime.
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