Administrative Assistant
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Key skills for this role
About the Role
V2X is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support at a site in Doha, Qatar. Responsibilities include managing schedules, preparing reports, and handling correspondence.
Key Skills for This Role
Responsibilities
- Proactively manage appointment scheduling and coordination using Microsoft Outlook
- Assemble and analyze information, prepare reports, and agendas
- Maintain files, keep records, compile reports and process documents in a timely manner
- Draft and produce grammatically correct correspondence including letters and memoranda
- Develop and edit PowerPoint slides and presentation materials
- Screen and direct incoming calls, set up conference calls, handle walk in requests
- Organize and maintain electronic files
- Offer suggestions for process improvements
- Work on special projects as assigned
Requirements
- High school diploma required; Associate Degree or Business School Certification desired
- 4 or more years of relevant, executive level experience
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
- Excellent English oral and written communication skills
- Strong time management and organizational skills
- Ability to work in a high stress, fast paced environment
- Experience in data collection and analysis
Full Job Posting
Overview
- The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site.
- Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously.
- Must also possess excellent written and verbal communication skills, strong analytical and problem solving skills.
Responsibilities
- Exhibit behavior consistent with company code of conduct.
- Proactively manage appointment scheduling and coordination using Microsoft Outlook.
- Possess excellent English oral and written communication skills.
- Must be able to work in a high stress, fast paced environment.
- Must exhibit strong time management and organizational skills.
- Assemble and analyze information, prepare reports, and agendas.
- Maintain files, keep records, compile reports and process documents in a timely manner.
- Draft and produce grammatically correct, accurate and complete final correspondence.
- Develop and edit PowerPoint slides, and similar presentation materials.
- Screen and direct incoming calls, set up conference calls, handle walk in requests, organize and maintain electronic files.
- Proactively offer suggestions for process improvements.
- Shall work special projects as assigned.
Qualifications
- Associate Degree or Business School Certification desired; high school diploma required.
- Requires 4 or more years of relevant, executive level experience.
- Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).
- Four to five years' of related experience.
- Must possess good organizational skills.
- Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word.
- Ability to work with very diverse workforce.
- Experience in data collection and analysis.
Working Environment
- Works in a general office environment.
- Duties may involve outdoor work with potential exposure to extreme climatic conditions including dust storms and high temperatures up to 130 degrees.
- Potential exposure to chemical or biological agents could exist.
- Employee use of Personal Protective Equipment (PPE) in certain areas is required.
- Normal work week is 48 hours but may require overtime.
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