Administrative Assistant

NAES Safe

Working Relationships

Physical Requirements and Working Conditions

• Work is primarily performed in an office environment. However, as the facility is a power plant, there may be occasions that require standing for extended periods of time, climbing stairs and ladders, and wearing protective equipment (such as hard hats, safety glasses, and hearing protection). On-site conditions may also necessitate work outdoors in varying weather, including both hot and cold temperatures. Please note that smoking restrictions apply in and around the facility.

Fitness for Duty

Work Schedule

• The Administrative Assistant works a standard Monday through Friday day-shift schedule. Extended hours, weekends, or holidays may occasionally be required to support plant operations, outages, or business needs.
• Some travel may be involved to participate in Manager, Owner, User Group, or other offsite meetings.

Compensation

• This position offers a base pay rate ranging from $26.25 to $34.50 per hour, along with eligibility for an annual performance bonus.

Core Qualifications and Skills

• High school diploma or equivalent required; an Associate or Bachelor’s degree in business administration, accounting, human resources, or a related field is preferred. Relevant experience may be considered in lieu of additional education.
• Prior administrative or business support experience in a fast-paced operational environment preferred, particularly within power generation, manufacturing, or a similar industrial setting.
• Working knowledge of accounts payable, invoice processing, purchase orders, vendor coordination, and related accounting and recordkeeping processes.
• Familiarity with procurement activities, including requisitions, purchase orders, order tracking, receiving documentation, and resolution of vendor or invoice discrepancies.
• Proficiency with business systems used for accounting, purchasing, recordkeeping, and reporting, including ERP, CMMS, or similar platforms; Maximo experience is a plus.
• Strong attention to detail with the ability to maintain accurate accounting, purchasing, vendor, and operational records.
• Effective organizational and time-management skills with the ability to manage multiple priorities and support two facilities.
• Clear and professional written and verbal communication skills with the ability to work effectively with plant personnel, Corporate staff, vendors, and service providers.
• Must possess a valid, unrestricted U.S. driver’s license and ensure it remains in good standing at all times.

About NAES