Administrative Assistant

Strategic Group is seeking a highly trusted Assistant to the CEO to provide dedicated, day-to-day personal and administrative support.

This role focuses on managing schedules, logistics , communications, travel and personal priorities to ensure well-organized days and reduced administrative burden.

The successful candidate is highly organized, proactive, and tech-savvy, with the ability to manage both professional and personal matters with discretion and sound judgment.

This position emphasizes practical, hands-on support rather than corporate governance or executive operations.

• Provide proactive, hands-on support by anticipating needs and managing daily professional and personal priorities.
• Manage complex calendars, appointments, and commitments across business and personal domains, ensuring alignment with priorities.
• Coordinate detailed travel arrangements, itineraries, transportation, and accommodations for professional and personal needs.
• Prepare reminders, notes, and daily schedules to support organization and follow-through.
• Track priorities, commitments, and action items to support clarity and timely execution.
• Act as a trusted point of coordination for time-sensitive matters, applying sound judgment and ensuring appropriate follow-up.

• Coordinate and manage personal logistics , calendars, and administrative needs, including appointments, reservations, and priority personal projects.
• Manage incoming correspondence and communications, exercising sound judgment to ensure timely , professional, and appropriate responses .
• Maintain well-organized digital and physical records, documentation, and confidential personal information.
• Track expenses, manage receipts, and provide support for basic administrative and personal bookkeeping as required .
• Complete errands and ad hoc support tasks to proactively remove barriers and optimize the CEO’s time, focus, and effectiveness.

• Serve as a primary point of contact for internal contacts and external service providers.
• Draft, edit, and coordinate routine communications such as emails, notes, and documentation.
• Monitor incoming communications, prioritizing and responding as appropriate .
• Maintain contact lists and relationship details to support continuity and timely follow-ups.
• Uphold professionalism and confidentiality in all interactions.

Coordination and Collaboration

• Work closely with the Executive Assistant to ensure seamless alignment between professional and personal priorities.
• Coordinate with internal teams and external providers to support schedules, logistics , and special initiatives.
• Assist with planning and coordination for meetings, events, and personal engagements.
• Complete ad hoc duties or special projects as assigned, with a solutions-oriented approach.

• Experience in an Administrative Assistant, Personal Assistant or similar high-trust support role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Strong interpersonal skills and the ability to build trust.
• Advanced working knowledge of Microsoft Office and comfort learning new tools.
• Ability to thrive in a fast-paced, entrepreneurial environment with evolving priorities.

At Strategic Group, we’re committed to helping you build a career you’re excited about.

If you’re passionate about working with a dynamic, motivated team in a fast-paced environment, please submit your resume and cover letter today, and join us in making an impact.

We are proud to be an equal opportunity employer and celebrate diversity in all its forms.

Our inclusive workplace ensures every employee feels valued and empowered to bring their best self to work.

As part of the Strategic Group team, you’ll enjoy a competitive compensation package, including an extended health and dental benefits plan, company events, flex days, and more.

This position is based in Calgary, Alberta.

Applicants must be located in Calgary or the surrounding area.

We appreciate all applications, however, only candidates selected for an interview will be contacted.