Administrative Assistant – Building Management Section
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Key skills for this role
About the Role
Taher Sharif Real Estate LLC is seeking a highly organized Administrative Assistant to support the Building Management Section. The role involves administrative support, building operations coordination, tenant services, documentation, and vendor coordination.
Key Skills for This Role
Responsibilities
- Provide day to day administrative support to the Building Management team
- Prepare correspondence, reports, meeting minutes, presentations, and official documents
- Maintain accurate filing systems for contracts, maintenance records, permits, and service reports
- Manage incoming calls, emails, and inquiries, ensuring timely responses
- Schedule meetings, inspections, and appointments for the Building Management team
- Coordinate preventive and corrective maintenance requests
- Track work orders and follow up with maintenance teams and contractors
- Serve as the first point of contact for tenant and occupant inquiries
- Maintain building management databases and asset records
- Prepare monthly operational and maintenance reports
- Assist with obtaining quotations and processing purchase requests
Requirements
- Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or related field
- Minimum 1–2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations
- Experience working in Dubai/UAE is preferred
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Strong organizational and document management skills
- Excellent communication and interpersonal abilities
- Ability to manage multiple tasks and meet deadlines
- Strong attention to detail and problem solving skills
- 1 year of Real Estate experience (Required)
Full Job Posting
Job Overview
- We are seeking a highly organized and detail oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services,
Key Responsibilities
- Provide day to day administrative support to the Building Management team.
- Prepare correspondence, reports, meeting minutes, presentations, and official documents.
- Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.
- Manage incoming calls, emails, and inquiries, ensuring timely responses.
- Schedule meetings, inspections, and appointments for the Building Management team.
- Coordinate preventive and corrective maintenance requests.
- Track work orders and follow up with maintenance teams and contractors.
- Maintain records of building inspections, equipment servicing, and maintenance schedules.
- Assist in monitoring service provider performance and contract compliance.
- Coordinate access permits and service requests for contractors and vendors.
- Serve as the first point of contact for tenant and occupant inquiries.
- Handle complaints, maintenance requests, and service follow ups.
Qualifications
- Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.
- Minimum 1–2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.
- Experience working in Dubai/UAE is preferred.
- Knowledge of building maintenance processes and contractor coordination is an advantage.
Skills & Competencies
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Strong organizational and document management skills.
- Excellent communication and interpersonal abilities.
- Ability to manage multiple tasks and meet deadlines.
- Strong attention to detail and problem solving skills.
- Experience with ERP, CAFM, or property management systems is an advantage.
- Professional, customer focused, and capable of handling confidential information.
Pay
- AED 2,500.00 AED 3,000.00 per month
Work Location
- In person
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