Admin Assistant - Real Estate
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Key skills for this role
About the Role
Taher Sharif Real Estate LLC is seeking a highly organized Administrative Assistant to support the Building Management Section. The role involves administrative support, building operations coordination, tenant services, documentation, and vendor coordination.
Key Skills for This Role
Responsibilities
- Provide day to day administrative support to the Building Management team
- Prepare correspondence, reports, meeting minutes, presentations, and official documents
- Maintain accurate filing systems for contracts, maintenance records, permits, and service reports
- Manage incoming calls, emails, and inquiries, ensuring timely responses
- Schedule meetings, inspections, and appointments for the Building Management team
- Coordinate preventive and corrective maintenance requests
- Track work orders and follow up with maintenance teams and contractors
- Maintain records of building inspections, equipment servicing, and maintenance schedules
- Assist in monitoring service provider performance and contract compliance
- Coordinate access permits and service requests for contractors and vendors
- Serve as the first point of contact for tenant and occupant inquiries
- Handle complaints, maintenance requests, and service follow ups
Requirements
- Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or related field
- Minimum 1–2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations
- Experience working in Dubai/UAE is preferred
- Knowledge of building maintenance processes and contractor coordination is an advantage
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Strong organizational and document management skills
- Excellent communication and interpersonal abilities
- Ability to manage multiple tasks and meet deadlines
- Strong attention to detail and problem solving skills
- Experience with ERP, CAFM, or property management systems is an advantage
Full Job Posting
Job Overview
- Seeking a highly organized and detail oriented Administrative Assistant to support the Building Management Section.
Key Responsibilities
- Administrative Support: Provide day to day administrative support, prepare documents, maintain filing systems, manage calls/emails, schedule meetings.
- Building Operations Coordination: Coordinate maintenance requests, track work orders, maintain inspection records, monitor service provider performance, coordinate access permits.
- Tenant & Customer Service Support: Serve as first point of contact, handle complaints and maintenance requests, maintain tenant databases, assist with notices.
- Documentation & Reporting: Maintain databases and asset records, prepare monthly reports, track budgets and invoices, ensure compliance records.
- Procurement & Vendor Coordination: Assist with quotations and purchase requests, coordinate with suppliers, monitor contract expiry, maintain vendor databases.
Qualifications
- Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or related field.
- Minimum 1–2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.
- Experience working in Dubai/UAE is preferred.
- Knowledge of building maintenance processes and contractor coordination is an advantage.
Skills & Competencies
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Strong organizational and document management skills.
- Excellent communication and interpersonal abilities.
- Ability to manage multiple tasks and meet deadlines.
- Strong attention to detail and problem solving skills.
- Experience with ERP, CAFM, or property management systems is an advantage.
- Professional, customer focused, and capable of handling confidential information.
Preferred Requirements
- Knowledge of UAE building regulations and facilities management practices.
- Experience with contractor coordination and maintenance scheduling.
- Familiarity with invoice processing, budgeting support, and procurement procedures.
Pay
- AED 2,500.00 AED 3,000.00 per month
Additional Info
- Work Location: In person
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