Administrative Assistant

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

The Administrative Assistant will be a full-time position supporting the USCP IRMD Support contract, providing administrative, timekeeping, personnel, access, inventory, document, and office support services. This position is contingent upon contract award.

You will:

Serve as timekeeper for approximately 30 Federal employee staff using USCP’s current timekeeping system (Infor Workforce Management) Workbrain, to ensure all timecards are received, verified and have all required information. Maintain track and file time & attendance (T&A) records. for future retrieval.

Process physical door access/entry requests to support OIS’ Security Managers in tracking and revising (in accordance with USCP’s Security Service Bureau (SSB) policies).

Collect and maintain up-to-date Division Personnel information, on office documents. Most notable documents are OIS’ organizational chart, office phone list and emergency contact lists, etc.

Assist with the following tasks: Scanning and uploading materials into pre-created folders in SharePoint and/or MS Teams.

Scanning and uploading materials into pre-created folders in SharePoint and/or MS Teams.

Supporting occasional leadership administrative request inquiries (e.g.; reserve conference rooms, format PowerPoint slides, etc.).

Supporting IRMD Associate Director with tracking IT equipment assignments of approximately 12 contractors.

Monitoring and managing office supply inventory to maintain appropriate stock levels.

Collecting, coordinating, and preparing quarterly office supply order requests in accordance with office requirements.

Fulfilling printing requests (ex. business cards, glossy material)

Performing basic front desk administrative duties: receiving and distributing mail, filing materials and making photocopies.

Performing other administrative tasks as assigned.