Administration & Office Supervisor

Job Overview

Knowledge and Skills

• University Degree required
• Excel, Word and PowerPoint proficiency
• Position Dubai based, so requirement to live in Dubai
• 6-8 years of Office coordination experience and a proven track record of high professionalism, and ability to get jobs done efficiently
• Exposure to social media management, communications, branding, or marketing activities would be advantageous
• Excellent communication skills, written and verbal English, highly presentable and smart manners
• Meticulous, hardworking ethic, attention to detail, positive can-do attitude, displaying strong mental agility
• Professional approach, self-motivated and takes initiatives to find solutions
• Develop and maintain excellent relationship with all elseco staff
• Ability to learn and understand new technologies

Responsibilities

• Provide administrative support across a wide range of office and operational activities
• Monitor and update company expenses through the daily use of an Excel spreadsheet and support in building the yearly budget for administration and office expenses
• Maintain an organized and well-stocked office, replenishing supplies for employees and visitors
• Coordinate and support the Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided
• Answer the company mainline phone and direct calls and messages appropriately
• Prepare travel arrangements for the Leadership Team and employees as required
• Coordinate with IT and Building Management regarding office access, passes, and facilities requirements for employees and visitors
• Oversee office facilities, including maintenance, cleaning, office equipment, plants, fire safety contracts, and other workplace services
• Conduct vendor comparisons, obtain quotations, negotiate rates, and coordinate service providers for office and business needs
• Support the Operations & Brand Director in coordinating internal and external communications
• Assist with the preparation and distribution of company announcements, newsletters, and employee communications
• Coordinate updates for the company's social media platforms, ensuring content is accurate, timely, and aligned with company branding guidelines

About elseco