Administration Coordinator I - UAEN
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Key skills for this role
About the Role
Etoile Group seeks an Administration Coordinator to support daily office operations, documentation, budgeting, and compliance. The role requires a UAE National with a Family book, a Diploma or Bachelor's in Business, and proficiency in English and Arabic.
Key Skills for This Role
Responsibilities
- Oversee daily administrative tasks, manage office supplies, and maintain a tidy and organized workspace
- Contribute to the development and implementation of efficient administrative policies and procedures
- Ensure compliance with company policies and procedures
- Assist in preparation of reports and presentations and aid in budgeting process
- Process invoices, track expenses and assist with budget management
- Maintain and organize physical and digital files, manage databases, and ensure accurate record keeping
- Review incoming calls, memos, submissions, and reports and forward them to the proper parties
- Assist the Administration Manager in various projects
- Assist in maintenance of databases related to specific projects or tasks
- Ensure proper tracking of requisitions, service contracts, orders and invoicing
- Assist HR with onboarding preparation
- Assist in obtaining mall and police permits related to scope of work
Requirements
- UAE National with Family book
- Diploma or Bachelor's Degree in Business
- Excellent communication skills and proficient in English and Arabic
- Customer centric with a positive attitude
- Proficient in MS Office Excel
Full Job Posting
Role Overview
- The Administrative Coordinator plays a key role in ensuring the smooth and efficient operation of administrative processes across the organization. This role supports the Administration Manager and other departments through coordination, documentation, budgeting, and compliance, while maintaining a
Key Responsibilities
- Oversee daily administrative tasks, manage office supplies, and maintain a tidy and organized workspace
- Contribute to the development and implementation of efficient administrative policies and procedures
- Ensure compliance with company policies and procedures
- Assist in preparation of reports and presentations and aid in budgeting process
- Process invoices, track expenses and assist with budget management
- Maintain and organize physical and digital files, manage databases, and ensure accurate record keeping
- Review incoming calls, memos, submissions, and reports and forward them to the proper parties
- Assist the Administration Manager in various projects
- Assist in maintenance of databases related to specific projects or tasks
- Ensure proper tracking of requisitions, service contracts, orders and invoicing
- Participate in relevant projects and community activities as needed
- Ensure office equipment is in good condition and liaise with maintenance team
Your Profile
- UAE National with Family book
- Diploma/Bachelors Degree in Business
- Excellent communication skills and proficient in English and Arabic
- Customer centric with a positive attitude
- Proficient in MS Office Excel
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