Administration/Accounting/Logistics Executive (F/M)
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Key skills for this role
About the Role
DEDIENNE AEROSPACE is seeking an Administration/Accounting/Logistics Executive to support daily operations in Jeddah. The role involves planning logistics, managing documentation, providing administrative support, and handling accounting tasks.
Key Skills for This Role
Responsibilities
- Plan, coordinate and monitor inbound and outbound logistics operations
- Ensure timely and accurate submission of documentation for shipping, customs clearance, and inventory records
- Prepare goods in accordance with Dedienne Aerospace packaging standards
- Liaise with suppliers and logistic providers to ensure timely shipments
- Identify and resolve logistics issues to optimize efficiency and reduce costs
- Utilize ERP software to manage goods receipt, track logistics activities, update records and generate reports
- Maintain accurate and up to date records of shipments, supplier transactions and logistics operations
- Provide general administrative and clerical support to various departments
- Maintain accurate records and filing systems, both digital and physical
- Handle internal and external communication, including emails and phone calls
- Process purchase orders and assist in preparing monthly expense reports
- Support HR and Finance teams with documentation, data entry, record keeping, and compliance tasks
Requirements
- Proven experience in logistics and supply chain management (min 3 5 years)
- Bachelor’s degree in Business Administration, Office Management, or a related field (preferred)
- Associate degree or relevant certification may be considered with sufficient experience
- 3 5 years of administrative experience
- Basic understanding of accounting principles
- Proficiency in MS Office
- Ability to handle bilingual (Arabic/English) documentation when required
- Experience with platforms such as Qiwa, Muqeem, Absher Business, Mudad, GOSI, ZATCA, MOC portal, and Balady is highly desirable
- Strong organizational, multitasking, and communication skills
- Strong interpersonal skills for effective communication across departments
- A proactive attitude with a problem solving mindset
- Ability to handle confidential information with discretion
Full Job Posting
Job Overview
- We are seeking a highly organized and proactive Administration/Accounting/Logistics Executive to support the daily operations of our dynamic team.
- In this role, you will be responsible for ensuring smooth logistics and administrative processes, managing office tasks, and providing essential support to various departments.
Key Duties and Responsibilities
- Plan, coordinate and monitor inbound and outbound logistics operations.
- Ensure timely and accurate submission of documentation for shipping, customs clearance, and inventory records.
- Prepare the goods to be in accordance with Dedienne Aerospace packaging standards.
- Liaise with suppliers and logistic providers in order to ensure timely shipments.
- Identify and resolve logistics issues to optimize efficiency and reduce costs.
- Utilize ERP software to manage goods receipt, track logistics activities, update records and generate reports.
- Maintain accurate and up to date records of shipments, supplier transactions and logistics operations.
- Provide general administrative and clerical support to various departments, including engineering, procurement, and logistics teams.
- Maintain accurate records and filing systems, both digital and physical.
- Handle internal and external communication, including emails and phone calls.
- Process purchase orders and assist in preparing monthly expense reports.
- Support HR and Finance teams with documentation, data entry, record keeping, and compliance tasks.
Qualifications
- Proven experience in logistics and supply chain management [min 3 – 5 years].
- Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
- Associate degree or relevant certification may be considered with sufficient experience.
- 3 5 years of administrative experience.
- Basic understanding of accounting principles.
- Proficiency in MS Office.
- Ability to handle bilingual (Arabic/English) documentation when required.
- Experience with platforms such as Qiwa, Muqeem, Absher Business, Mudad, GOSI, ZATCA, the Ministry of Commerce (MOC) portal, and Balady is highly desirable.
- Strong organizational, multitasking, and communication skills.
- Strong interpersonal skills for effective communication across departments.
- A proactive attitude with a problem solving mindset.
- Ability to handle confidential information with discretion.
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