Admin Secretary
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Key skills for this role
About the Role
The Admin Secretary will provide administrative and clerical support to ensure efficient office operations. The role involves managing documentation, coordinating communication, scheduling meetings, and supporting daily administrative tasks.
Key Skills for This Role
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Job Summary
The Admin Secretary will provide administrative and clerical support to ensure efficient office operations.
The role involves managing documentation, coordinating communication, scheduling meetings, and supporting daily administrative tasks.
Key Responsibilities
- Manage and organize office files, records, and documentation
- Handle incoming calls, emails, and correspondence professionally
- Schedule meetings, appointments, and maintain calendars
- Prepare reports, presentations, and official documents
- Coordinate with internal departments and external stakeholders
- Maintain office supplies inventory and place orders when required
- Assist in preparing letters, memos, and other administrative documents
- Support onboarding documentation and HR-related administrative tasks
- Ensure confidentiality of sensitive information
- Perform general clerical duties such as filing, photocopying, and data entry
Requirements
- Bachelor’s degree or diploma in Business Administration or related field
- 2–4 years of experience in an administrative or secretarial role
- Valid QID
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Professional attitude and ability to handle confidential information
- Ability to work under pressure and meet deadlines
Preferred Skills
- Experience in handling office coordination and document control
- Knowledge of basic HR or PRO-related processes (advantage)
- Familiarity with office management systems and procedures
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