Admin & Operations Coordinator

Fenestra Real Estate Brokerage

Abu Dhabi Emirate, UAE

Full Time

Entry

Onsite

1 weeks ago

Administrative AssistanceOperations ManagementCommunicationCustomer ServiceAnalytical SkillsMicrosoft Office

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Key skills for this role

Administrative AssistanceOperations ManagementCommunication

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About the Role

Fenestra Real Estate Brokerage seeks an Admin & Operations Coordinator for its Abu Dhabi office. The role provides administrative support, manages property listings, coordinates transactions, and handles client inquiries.

Key Skills for This Role

Administrative AssistanceOperations ManagementCommunicationCustomer ServiceAnalytical SkillsMicrosoft Office

Responsibilities

Provide day to day administrative support including managing correspondence, maintaining records, preparing documents, and coordinating schedules and appointments
Assist with operations management tasks such as tracking property listings, supporting transaction processes, organizing files, and ensuring smooth office workflows
Handle client inquiries, provide customer service at the office and via phone/email, and coordinate with agents and external partners to support sales, leasing, and advisory activities
Help with basic reporting, data entry, and logistical arrangements to support business operations and maintain a professional office environment

Requirements

Strong Administrative Assistance skills including document preparation, records management, scheduling, and general office support
Operations Management capabilities to coordinate workflows, track activities, support property listing and transaction processes, and maintain organized systems
Effective Communication skills for interacting with clients, colleagues, and external partners
Customer Service experience to manage inquiries, provide clear information, and maintain a professional demeanor
Analytical Skills to review data, support basic reporting, and identify issues or opportunities in operational processes
Proficiency with standard office software (e.g., MS Office or equivalent) and basic database or CRM tools
High level of organization, attention to detail, and ability to manage multiple tasks and priorities in a fast paced environment
Previous experience in real estate, professional services, or a similar office based role is an advantage
Relevant diploma or bachelor’s degree in business administration, operations, or a related field preferred
Ability to work on site in Abu Dhabi Emirate and collaborate effectively in a diverse, inclusive team setting

Full Job Posting

Role Description

The Admin & Operations Coordinator is a full time, on site role based in Abu Dhabi Emirate, United Arab Emirates.
Responsible for providing day to day administrative support, including managing correspondence, maintaining records, preparing documents, and coordinating schedules and appointments.
Assists with operations management tasks such as tracking property listings, supporting transaction processes, organizing files, and ensuring smooth office workflows.
Handles client inquiries, provides customer service at the office and via phone/email, and coordinates with agents and external partners to support ongoing sales, leasing, and advisory activities.
Helps with basic reporting, data entry, and logistical arrangements to support business operations and maintain a professional office environment.

Qualifications

Strong Administrative Assistance skills, including document preparation, records management, scheduling, and general office support.
Operations Management capabilities to coordinate workflows, track activities, support property listing and transaction processes, and maintain organized systems.
Effective Communication skills for interacting with clients, colleagues, and external partners, both verbally and in writing.
Customer Service experience to manage inquiries, provide clear information, and maintain a professional, client focused demeanor.
Analytical Skills to review data, support basic reporting, and identify issues or opportunities in operational processes.
Proficiency with standard office software (e.g., MS Office or equivalent) and basic database or CRM tools.
High level of organization, attention to detail, and ability to manage multiple tasks and priorities in a fast paced environment.
Previous experience in real estate, professional services, or a similar office based role is an advantage.
Relevant diploma or bachelor’s degree in business administration, operations, or a related field preferred.
Ability to work on site in Abu Dhabi Emirate and collaborate effectively in a diverse, inclusive team setting.

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