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ADMIN & OPERATIONS COORDINATOR
Confidential
Dubai, UAE
Full-time
Executive
Onsite
Discovered 1 weeks ago
Operations coordinationSchedulingField-team coordinationClient serviceMicrosoft WordMicrosoft Excel
Free
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Operations coordinationSchedulingField-team coordination
Role Overview
Support the Operations Executive with daily schedules, field teams, client coordination, and administrative tasks.
Coordinate multiple jobs in a fast-paced window cleaning, snagging, and facility services environment.
Key Skills for This Role
Operations coordinationSchedulingField-team coordinationClient serviceMicrosoft WordMicrosoft Excel
Full Job Posting
Job Summary
Support the Operations Executive with daily schedules, field teams, client coordination, and administrative tasks.
Coordinate multiple jobs in a fast-paced window cleaning, snagging, and facility services environment.
Key Responsibilities
- Prepare daily and weekly work schedules and coordinate cleaners, technicians, supervisors, and snagging teams.
- Confirm schedules, locations, and requirements with clients.
- Track attendance, timesheets, overtime, site assignments, job progress, and completion.
- Prepare quotations, invoices, purchase requests, work orders, schedules, and completion reports.
- Maintain client, project, employee, equipment, and materials records.
- Arrange transportation, site access, permits, equipment, and materials.
- Handle client inquiries, schedule changes, urgent requests, and complaints.
- Monitor cleaning supplies and operational equipment.
- Collect photos, snagging reports, and signed completion documents.
- Support recruitment, onboarding, and document collection for new workers.
Requirements
- At least 3–5 years of UAE experience in administration or operations coordination.
- Experience in window cleaning, snagging, cleaning services, maintenance, or facility management is preferred.
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