Admin & HR Officer

Company Description

Role Description

Key Responsibilities

• Manage daily office administration and ensure smooth day-to-day operations.
• Maintain organized company files, records, correspondence, and official documentation.
• Prepare letters, memos, reports, forms, and other administrative documents.
• Coordinate meetings, appointments, schedules, and internal communications.
• Provide administrative support to management and other departments as required.
• Monitor office supplies, stationery, equipment, and other administrative requirements.
• Coordinate with suppliers, service providers, landlords, couriers, and other external parties.
• Maintain company licenses, contracts, permits, renewals, and other important documents.
• Monitor expiry dates and coordinate renewal of company-related documents when required.
• Assist with purchase requests, quotations, and administrative expense documentation.
• Coordinate travel arrangements, deliveries, transportation, and other logistical requirements when needed.
• Maintain filing systems, management reports, calls, emails, correspondence, inquiries, events, and office procedures.

HR Support Responsibilities

• Maintain employee files, personal records, and employment documentation.
• Assist with employee onboarding and offboarding documentation.
• Coordinate documents for visa, Emirates ID, medical, insurance, and other employee requirements.
• Monitor attendance, leave records, and employee documentation.
• Assist with recruitment coordination, including interview scheduling and candidate communication.
• Prepare basic HR letters, employment documents, and employee forms.
• Assist with updating job descriptions and internal HR documentation.
• Support management with employee-related administrative requirements.
• Maintain confidentiality of employee and company information.

Qualifications

• Diploma or bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• Previous experience in an administrative, office coordination, or Admin & HR role, preferably in the UAE.
• Strong administrative and organizational skills.
• Excellent document management and record-keeping ability.
• Good written and verbal communication skills in English.
• Strong attention to detail and ability to manage multiple tasks.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Ability to communicate professionally with management, employees, suppliers, and external parties.
• Ability to handle confidential information with discretion.
• Familiarity with UAE company documentation and employee administration is preferred.
• Basic knowledge of HR processes is an advantage.

Ideal Candidate

• The ideal candidate is organized, proactive, dependable, and comfortable handling varied administrative responsibilities.
• The role requires coordination with departments and external parties, documentation management, follow-up on pending requirements, and support for an efficient workplace.
• HR administration experience is advantageous, while the primary focus remains office administration, documentation, coordination, and operational support.