indeed
Admin Executive (Mandarin Speaker)
Mitrade Group
Dubai, UAE
Full Time
Mid
Onsite
2 days ago
Office AdministrationVendor ManagementProcurementFacilities ManagementTravel CoordinationEvent Management
Free
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Office AdministrationVendor ManagementProcurement
About the Role
Mitrade Group seeks an Admin Executive to provide comprehensive administrative support, manage office operations, and coordinate with Mandarin-speaking stakeholders. Requires 2+ years of office administration experience and native Mandarin proficiency.
Key Skills for This Role
Office AdministrationVendor ManagementProcurementFacilities ManagementTravel CoordinationEvent Management
Responsibilities
- Manage daily office operations and ensure the workplace is organized, efficient, and well maintained
- Coordinate with building management, vendors, suppliers, and service providers regarding office facilities and maintenance
- Manage office supplies inventory and procurement activities
- Support employee onboarding and offboarding processes
- Assist with travel arrangements, accommodation bookings, visa applications, and transportation coordination
- Maintain accurate records of contracts, invoices, office expenses, and administrative documents
- Process purchase requests, vendor invoices, and administrative expense claims
- Organize meetings, company events, team activities, and training sessions
- Handle courier services, mail distribution, document filing, and record management
- Liaise effectively with Mandarin speaking stakeholders, vendors, regional teams, and business partners
Requirements
- Diploma or above, or equivalent work experience
- Native or fluent Mandarin language proficiency is mandatory
- Minimum 2 years of experience in office administration, administration support, office management, or a related role
- Experience coordinating vendors, facilities management, procurement, and office operations
- Strong organizational and time management skills
- Strong proficiency in Microsoft Office applications
Full Job Posting
Role Summary
- Responding to clients’ inquiries via various means/channels in a timely manner, processing account applications in accordance with regulatory requirements.
- Ability to work a variety of shifts to provide a well rounded service to global customers.
Key Day to Day Responsibilities
- Manage daily office operations and ensure the workplace is organized, efficient, and well maintained.
- Coordinate with building management, vendors, suppliers, and service providers regarding office facilities, maintenance, repairs, and administrative requirements.
- Manage office supplies inventory and procurement activities, ensuring timely replenishment and cost effective purchasing.
- Support employee onboarding and offboarding processes, including workstation setup, access arrangements, and administrative documentation.
- Assist with travel arrangements, accommodation bookings, visa applications, and transportation coordination for employees and visitors.
- Maintain accurate records of contracts, invoices, office expenses, and administrative documents in accordance with company policies.
- Process purchase requests, vendor invoices, and administrative expense claims while ensuring proper documentation and approvals.
- Organize meetings, company events, team activities, and training sessions, including logistics and venue coordination.
- Handle courier services, mail distribution, document filing, and record management activities.
- Liaise effectively with Mandarin speaking stakeholders, vendors, regional teams, and business partners to facilitate smooth communication and operations.
- Proactively identify opportunities to improve administrative processes and enhance office efficiency.
- Collaborate with cross functional teams to provide administrative support and ensure business continuity.
Requirements
- Diploma or above, or equivalent work experience.
- Native or fluent Mandarin language proficiency is mandatory, with excellent verbal and written communication skills in both Mandarin and English.
- Minimum 2 years of experience in office administration, administration support, office management, or a related role.
- Experience coordinating vendors, facilities management, procurement, and office operations.
- Strong organizational and time management skills with the ability to manage multiple tasks and priorities effectively.
- Strong attention to detail and ability to maintain accurate records and documentation.
- Excellent interpersonal and communication skills with the ability to work effectively with stakeholders across different regions and cultures.
- Strong problem solving abilities and the ability to handle administrative issues efficiently and independently.
- High level of integrity, professionalism, and accountability.
- Experience in travel coordination, event management, and employee support activities is considered an advantage.
- Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
- Positive, collaborative attitude with a willingness to learn and grow in a fast paced environment.
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