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Key skills for this role
About the Role
A wooden factory in Dubai seeks a proactive Administrative Assistant to handle daily tasks, prepare documents, coordinate with suppliers and clients, and support office and factory operations.
Key Skills for This Role
Responsibilities
- Manage daily administrative and office operations
- Prepare quotations, invoices, purchase orders, and other documents
- Maintain accurate records and filing systems
- Coordinate with suppliers, customers, and internal departments
- Answer phone calls, emails, and handle correspondence professionally
- Monitor office supplies and place orders when needed
- Schedule meetings and maintain calendars
- Assist with HR related tasks, including attendance and employee records
- Prepare reports using Microsoft Excel and Word
- Support the factory manager with administrative duties
Requirements
- Bachelor’s degree or diploma in Business Administration or a related field
- Minimum 2 years of administrative experience (manufacturing or factory experience is an advantage)
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Excellent communication and organizational skills
- Ability to multitask and work under pressure
- Knowledge of accounting software or ERP systems is a plus
- Fluent in English (Arabic is an advantage)
Full Job Posting
Job Description
- We are looking for a highly organized and proactive Administrative Assistant to join our wooden factory in Dubai.
- The ideal candidate will handle daily administrative tasks, maintain records, coordinate with suppliers and clients, and support the smooth operation of the office and factory.
Key Responsibilities
- Manage daily administrative and office operations.
- Prepare quotations, invoices, purchase orders, and other documents.
- Maintain accurate records and filing systems.
- Coordinate with suppliers, customers, and internal departments.
- Answer phone calls, emails, and handle correspondence professionally.
- Monitor office supplies and place orders when needed.
- Schedule meetings and maintain calendars.
- Assist with HR related tasks, including attendance and employee records.
- Prepare reports using Microsoft Excel and Word.
- Support the factory manager with administrative duties.
Requirements
- Bachelor’s degree or diploma in Business Administration or a related field.
- Minimum 2 years of administrative experience (manufacturing or factory experience is an advantage).
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Excellent communication and organizational skills.
- Ability to multitask and work under pressure.
- Knowledge of accounting software or ERP systems is a plus.
- Fluent in English (Arabic is an advantage).
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