indeed
Admin cum coordinator
Abaad Real Estate Services
Doha, QAT
Full Time
Mid
Onsite
1 months ago
Documentation ManagementCRMProperty Listing ManagementMicrosoft Office SuiteGoogle WorkspaceRemote Team Coordination
Free
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Documentation ManagementCRMProperty Listing Management
About the Role
Abaad Real Estate Services is seeking an Admin & Sales/Leasing Coordinator in Doha, Qatar. The role manages administrative operations, CRM, property listings, and coordinates a remote marketing team.
Key Skills for This Role
Documentation ManagementCRMProperty Listing ManagementMicrosoft Office SuiteGoogle WorkspaceRemote Team Coordination
Responsibilities
- Manage and maintain company records, contracts, tenancy agreements and transaction documentation
- Maintain structured digital and physical filing systems for active and completed transactions
- Coordinate correspondence, scheduling, meetings, and operational communications
- Liaise with HR, Finance, and other departments for operational support requirements
- Track licenses, renewals, compliance deadlines, and regulatory documentation
- Assist in preparing operational reports and business performance summaries
- Manage CRM data, lead tracking, follow up schedules, and pipeline updates
- Coordinate property viewings, client meetings, and daily schedules
- Prepare listing agreements, offer letters, and tenancy documentation
- Follow up with clients regarding required documents, approvals, and payments
- Maintain accurate property inventory records including pricing, availability, and ownership information
- Support lead qualification and client inquiry management
Requirements
- Minimum 3+ years of experience in administration, operations coordination, or real estate support roles
- Previous experience within Qatar or the GCC is highly preferred
- Exposure to real estate portals such as Property Finder, or similar platforms is advantageous
- Experience coordinating remote teams, freelancers, or external service providers is highly desirable
- Bachelor's Degree in Business Administration, Management, or a related discipline
- Exceptional organizational and time management skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office Suite and Google Workspace
- Experience using CRM systems and digital collaboration tools
- Ability to multitask and manage competing priorities
- Solution oriented mindset with the ability to work independently
Full Job Posting
Position Overview
- The Admin & Sales/Leasing Coordinator plays a critical role in managing administrative operations, documentation control, CRM management, property listings, and coordination of our remote marketing team. The successful candidate will act as the operational backbone of the brokerage, supporting the S
Key Responsibilities
- Manage and maintain company records, contracts, tenancy agreements and transaction documentation.
- Maintain structured digital and physical filing systems for active and completed transactions.
- Coordinate correspondence, scheduling, meetings, and operational communications.
- Liaise with HR, Finance, and other departments for operational support requirements.
- Track licenses, renewals, compliance deadlines, and regulatory documentation.
- Assist in preparing operational reports and business performance summaries.
- Manage CRM data, lead tracking, follow up schedules, and pipeline updates.
- Coordinate property viewings, client meetings, and daily schedules.
- Prepare listing agreements, offer letters, and tenancy documentation.
- Follow up with clients regarding required documents, approvals, and payments.
- Maintain accurate property inventory records including pricing, availability, and ownership information.
- Support lead qualification and client inquiry management.
Property Listing & Portal Management
- Upload and manage property listings across property portals and various handles.
- Ensure all listings are accurate, professional, visually appealing, and regularly updated.
- Monitor listing performance, inquiries, and lead generation metrics.
- Refresh, update, or remove outdated listings to maintain portal quality standards.
- Coordinate photography requirements, property descriptions, and marketing assets.
Marketing & Remote Team Coordination
- Assign tasks and monitor project progress.
- Coordinate website updates and marketing campaigns as instructed.
- Supervise content calendars and publication schedules.
- Review deliverables for quality and brand consistency.
- Ensure deadlines are met across all marketing activities.
- Report weekly marketing performance, lead generation, and engagement metrics.
Operational Support
- Support implementation of company processes and workflow systems.
- Ensure effective communication between departments and external stakeholders.
- Assist management with weekly and monthly reporting.
- Support ongoing operational improvement initiatives.
Candidate Requirements
- Minimum 3+ years of experience in administration, operations coordination, or real estate support roles.
- Previous experience within Qatar or the GCC is highly preferred.
- Exposure to real estate portals such as Property Finder, or similar platforms is advantageous.
- Experience coordinating remote teams, freelancers, or external service providers is highly desirable.
- Bachelor's Degree in Business Administration, Management, or a related discipline.
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills in English.
- Arabic language skills are an advantage.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience using CRM systems and digital collaboration tools.
- Ability to multitask and manage competing priorities.
What We Offer
- Competitive salary package.
- Career growth and professional development opportunities.
- Exposure to Qatar's growing real estate sector.
- Opportunity to play a key role in the growth of a rapidly expanding company.
How to Apply
- Interested candidates are invited to submit their updated CV along with a brief cover letter outlining their relevant experience to: a.ali@qa abaad.com
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