Admin Assistant, Sales - Time Out
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Key skills for this role
About the Role
ITP Media Group seeks an Admin Assistant for the Time Out Sales Team to provide administrative and operational support to the commercial team. The role involves preparing sales materials, maintaining CRM records, coordinating order workflows, and supporting events.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative and operational support to the commercial team
- Prepare sales materials such as proposals, presentations, booking forms, and contracts as directed by the sales team
- Maintain accurate sales records, CRM updates, and client databases
- Manage order workflow across commercial, editorial, production, and finance teams to ensure timely delivery of booked campaigns
- Support coordination of digital, print, and experiential sales activities to ensure operational accuracy and efficiency
- Maintain and update Trello boards to track sales requests, deliverables, and deadlines across teams
- Ensure all sales documentation is correctly processed, approved, and filed
- Support the sales team with day to day account administration, acting as a key point of coordination between internal departments
- Assist the team during peak periods, leave cover, or high volume sales cycles as required
- Support planning, coordination, and administration of Time Out events, awards, and activations
- Assist with client communication, follow ups, and internal coordination to ensure high service standards
- Support the sales team with media planning administration based on client briefs across print, digital, social, and experiential platforms
Requirements
- Proficient in providing administrative and sales support to the commercial team, including documentation, scheduling, reporting, and general administration
- Skilled in preparing sales materials such as proposals, presentations, booking forms, and contracts
- Proficient in maintaining accurate sales records, CRM updates, and client databases
- Skilled in sourcing, organising, and synthesising information from multiple internal systems and stakeholders
- Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools (training provided)
- Knowledge of internal order approval processes, paperwork requirements, and key internal contacts (training provided)
- Proficient in supporting month end closing processes, sales reporting, and revenue tracking
- Proficient in assisting with post campaign reporting and analysis for advertisers and partners
Full Job Posting
Company Overview
- ITP Media Group is one of the largest media companies in the Middle East, with a portfolio of more than 40 brands, delivering quality content through digital, print, events, awards, video content, social media platforms, and social media influencers.
Role Summary
- As an Admin Assistant for the Time Out Sales Team at ITP Media Group, you will provide comprehensive administrative and operational support to the commercial team, supporting the sales function across digital, print, and social media platforms.
Requirements
- Proficient in providing administrative and sales support to the Time Out commercial team, including documentation, scheduling, reporting, and general administration.
- Skilled in preparing sales materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.
- Proficient in maintaining accurate sales records, CRM updates, and client databases.
- Skilled in sourcing, organising, and synthesising information from multiple internal systems and stakeholders.
- Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools (training provided).
- Knowledge of internal order approval processes, paperwork requirements, and key internal contacts (training provided).
- Proficient in supporting month end closing processes, sales reporting, and revenue tracking.
- Proficient in assisting with post campaign reporting and analysis for advertisers and partners.
Management Responsibilities
- Management of order workflow across commercial, editorial, production, and finance teams to ensure timely delivery of booked campaigns.
- Supporting the coordination of digital, print, and experiential sales activities to ensure operational accuracy and efficiency.
- Maintaining and updating Trello boards to track sales requests, deliverables, and deadlines across teams.
- Ensuring all sales documentation is correctly processed, approved, and filed.
Project and Account Support
- Supporting the sales team with day to day account administration, acting as a key point of coordination between internal departments.
- Assisting the team during peak periods, leave cover, or high volume sales cycles as required.
- Supporting the planning, coordination, and administration of Time Out events, awards, and activations, including pre and post event logistics and documentation.
- Assisting with client communication, follow ups, and internal coordination to ensure high service standards.
Media Planning and Relationship Support
- Supporting the sales team with media planning administration based on client briefs across print, digital, social, and experiential platforms.
- Assisting in maintaining strong internal and external relationships to ensure seamless campaign execution and client satisfaction.
- Supporting the identification and administration of commercial opportunities to maximise brand investment and delivery.
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