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Admin Assistant
Gflenv
Alberta, CAN
Full-time
Entry · 1+ years experience
Onsite
Discovered 3 weeks ago
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Key Skills for This Role
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Key Responsibilities
- Payroll & Timesheet Support: Collect, verify, and process daily/weekly timesheets for branch staff with exceptional accuracy to ensure smooth payroll operations.
- Accounts Payable & Financial Admin: Manage Purchase Orders (POs), process incoming invoices, assist with journal entries, and resolve billing discrepancies in a timely manner.
- Travel & Transport Logistics: Coordinate, book, and manage all travel arrangements, including flights, hotel accommodations, and ground transportation for team members.
- Fleet & Fuel Card Management: Oversee fuel card allocation, tracking, auditing, and reconciliation across the branch team.
- General Office Support: Assist the Office Manager with daily administrative tasks, file management, and maintaining up-to-date branch records.
- Process Improvement: Proactively identify opportunities to streamline data entry, accounting support, and office workflows.
Requirements & Qualifications
- Experience: 1–2+ years of administrative support experience, ideally within a industrial, operational, or branch office setting.
- Tech Proficiency: Intermediate-to-advanced skills in MS Excel and Google Sheets , with a proven track record of accurate data entry.
- Financial Aptitude: Solid understanding of basic accounting practices, specifically Purchase Orders (POs), invoicing, and journal entries.
- Reliable Transportation: Must have your own reliable personal vehicle/transportation to commute to the office location.
- Adaptability: Demonstrated ability to multi-task, prioritize deadlines, and pivot quickly in an evolving, fast-paced environment.
- Experience handling high-volume hotel and flight bookings for operational teams is an asset.
- Professional verbal and written communication skills with a comfortable, professional phone presence.
- Business Administration diploma, certificate, or equivalent combination of education and experience is an asset.
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