Admin Assistant and Secretary

Overview

• We are seeking a highly organized and proactive Admin Assistant and Secretary to join our team in Jebel Ali Dubai, UAE.
• This role is pivotal in ensuring the smooth operation of our office environment and supporting our executives in their daily tasks.
• As an integral part of our team, you will have the opportunity to contribute to various administrative functions,
• In this position, you will engage with multiple departments, gaining exposure to different facets of our business.
• As you take on various responsibilities, you will also have the chance to enhance your problem-solving skills and learn about project management.
• Admin Assistant Role and Responsibilities include but not limited to following:
• Responsible for maintenance and update of HR administration system and databases
• Monitor passport and visa expiry for employees and Directors of the company
• Knowledge in trade license renewal and other necessary government permits
• Coordinate directly with the HR and Admin Head with regard to visa requirements or processing of new employees and other PR related activities in compliance with UAE labour
• Recruitment- placing ad, shortlisting CVS, coordinating for the interview until the final selection
• Secretary Role and Responsibilities include but not limited to following:
• 1.
• Travel arrangements, which includes flight, visa applications and hotel bookings for staff and Management

2. Encoding And Creating Packing List And Proforma Invoice

Skills

• Proficient in Microsoft Office Suite
• Strong organizational skills to manage multiple tasks and priorities effectively within a fast-paced environment.
• Excellent communication skills, both written and verbal, to interact with team members and stakeholders clearly and professionally.
• Attention to detail, which is crucial for maintaining accurate records and producing error-free documents.
• Ability to work collaboratively in a team-oriented culture, fostering positive relationships and contributing to shared goals.