Accounts Receivable Accountant | EXA Ceramics

Job Purpose

Invoicing and Payment Processing

• Prepare and issue accurate and timely customer invoices using approved sales and delivery data.
• Record incoming payments and apply them accurately to customer accounts.
• Document and maintain all invoicing and payment records.

Account Monitoring and Sales Support

• Monitor customer account balances and payment trends and highlight overdue or irregular accounts.
• Generate periodic aging reports and exception lists for sales follow-up.
• Provide data and analysis to help sales address payment-related customer issues.

Reconciliation and Reporting

• Reconcile accounts receivable ledgers, payments, and credit memos.
• Prepare monthly accounts receivable summaries, aging reports, and trend analyses.
• Support month-end closing with accurate and timely reports.

Customer Service and Disputes

• Document billing discrepancies and flag unresolved issues for sales or customer service teams.
• Respond to internal inquiries about customer account status and payment history.
• Track dispute resolution and escalate issues as needed.

Documentation and Collaboration

• Maintain organized and updated records of invoices, payments, and account adjustments.
• Coordinate with sales, finance, and customer service teams to keep account information accurate.
• Support internal audits and reporting with required accounts receivable documentation and data.

General Role Accountabilities

• Perform planned activities within delivery schedules and use resources effectively.
• Provide periodic reports detailing task deviations and execution.
• Support process improvements, automation opportunities, compliance, quality, and health and safety controls.

Qualifications and Competencies

• Bachelor's degree in Accounting and Finance or a related field.
• Two to four years of relevant work experience.
• Technical and functional competencies include document management, general inventory management, invoice processing, and accounts receivable.

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