Accounting Manager

Coordinate and manage monthly, quarterly, and annual close processes in collaboration with the Director of Finance and external accounting and bookkeeping teams.

Support the preparation and review of journal entries, general ledger activity, reconciliations, and other reports prepared by the external accounting team for accuracy and completeness.

Ensure timely completion of monthly bank and balance sheet reconciliations, and weekly bank deposits, and follow up on outstanding items.

Maintain the integrity of the chart of accounts, accounting records, and supporting documentation.

Monitor accounting transactions to ensure proper coding by fund, grant, program, department, and natural account.

Serve as the primary internal point of coordination for the external bookkeeping team.

Review outsourced accounting work product, including accounts payable activity, payroll-related entries, reconciliations, and routine close schedules.

Ensure deadlines, deliverables, and accounting standards are met by external providers.

Escalate issues, discrepancies, or process concerns to the Director of Finance, as needed.

Prepare periodic internal financial reports, including budget-to-actual reports, variance analyses, and other schedules for the Director of Finance and organizational leadership.

Support the preparation of financial information for leadership, board, finance committee, and program directors as requested by the Director of Finance.

Assist in identifying trends, variances, and issues requiring follow-up or correction.

Support the Director of Finance in the annual budget process by preparing schedules and budget-to-actual information.

Assist with periodic forecasting and monitoring of departmental, program, and grant budgets.

Support cash flow tracking and short-term financial planning by maintaining relevant schedules and reports for review by the Director of Finance.

Maintain accurate accounting for grants and non-granted funds.

Monitor expenditures against grant and program budgets and help ensure expenses are properly coded, supported, and allowable.

Support grant billing, reimbursement requests, financial reports, and invoicing for government and private funders.

Track restricted revenue and expenditures to ensure compliance with donor intent, grant agreements, and funder requirements.

Work with program and development staff, as needed, to support accurate grant and restricted fund reporting.

Prepare audit schedules, lead preparation of requested supporting documentation, and coordinate audit requests in collaboration with the Director of Finance and external auditors.

Support preparation for IRS Form 990, 1099 reporting, and other tax and compliance filings.

Help ensure compliance with Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, and applicable grant and contract requirements.

Maintain organized accounting records and supporting schedules to ensure audit readiness throughout the year.

Maintain executed contracts in a centralized system, including managing version control and supporting documentation.

Ensure that all payments align with contract terms and require appropriate invoice and/or deliverable verification.

Ensure that a formally approved amendment is obtained prior to processing payments.

Serves as Finance’s point of contact for internally providing contract payment status, as needed, and provides reminders as contract terms approach expiration.

Help implement, monitor, and strengthen internal controls related to disbursements, receipts, payroll, grant expenditures, and financial reporting.

Review workflows and identify opportunities to improve efficiency, documentation, and consistency in accounting processes.

Assist in documenting and maintaining accounting procedures and internal process guides.

Partner with the Director of Finance and the external accounting team to improve finance systems, reporting tools, and accounting workflows.