Accounting Assistant

This position is part of the Purchase Order (PO) team in Corporate Accounts Payable and is responsible for processing invoices accurately according to the terms of payment.

This includes checking the adequacy of supporting documentation, validating and posting records to supplier accounts, and providing excellent customer service when responding to email and phone inquiries from all city departments and external Community Partners.

In addition, this position monitors outstanding statement of accounts, identifies PO and billing discrepancies, and investigates missing payments or payment errors.

What will you do?

• Process PO invoices against established vendor accounts
• Review and action invoice exceptions assigned to Accounts Payable
• Verify and ensure adequate supporting documentation is collected on accounts and maintained in SAP and/or Ariba
• Ensure compliance with business process requirements and accounting distribution (eg. invoice includes mandatory information)
• Make contact with and collaborate with relevant parties, including vendors, internal departments, and the procurement team to resolve discrepancies or outstanding invoicing issues
• Respond to inquiries, providing guidance in accordance with established policies and procedures, in a timely and professional manner
• Prioritize urgent requests, such as overdue invoices, to prevent disruption to City of Edmonton business operations
• Receive and review supplier statement of accounts submitted each month and identify any discrepancies or missing invoices to be investigated
• Prepare a variety of reports as required (e.g. Invoices processed and paid for a particular vendor or department)
• Perform other related duties
• A recognized accounting certificate from a recognized post secondary institute
• Minimum 1 year of related experience in an accounting environment preferably in Accounts Payable

• Knowledge of software applications (SAP, Ariba, Microsoft Office, GSuite)
• Knowledge of accounting principles and audit requirements