Academic Program Coordinator

Minimum Qualifications

• Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and commitment to maintaining accurate records.
• Familiarity with or willingness to learn CE/CPD accreditation requirements (e.g., ACCME, ANCC, ACPE, Joint Accreditation.)
• Comfortable working in a fast-paced, collaborative team environment with all stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint.)
• Customer-focused mindset when responding to learner inquiries.

Preferred Qualifications

• Bachelor’s degree in education, public health, business administration, or related field preferred
• Two (2) or more years of experience in a higher education, healthcare, or continuing education setting.
• Experience working with learning management systems (e.g., EthosCE), project management tools (e.g., ClickUp,), and/or online form platforms.

Job Duties

• Assist with the coordination and scheduling of CE activities, including regularly scheduled series (RSS), conferences, workshops, and online learning modules.
• Support the planning team by maintaining activity timelines, organizing CE intake meetings, and monitoring progress toward deliverables.
• Prepare and distribute agendas, meeting minutes, and follow-up documentation for planning and implementation meetings.
• Assist in preparing, collecting and maintaining required accreditation documentation (e.g., financial disclosures, needs assessments, evaluation summaries) and ensure timely entry of data into the Learning Management System (LMS).
• Support the implementation of CE evaluations and learner feedback tools in LMS; compile results for reporting purposes.
• Respond to learner inquiries and communications in a timely, courteous, and accurate manner, ensuring a positive experience.
• Maintain accurate and organized records of CE activities, including contracts, communications, and participant data, in accordance with institutional and accrediting body standards.
• Serve as a liaison to speakers, faculty, and internal/external collaborators, for information requests, materials submissions, and scheduling support.
• Assist with the coordination of logistics for live and virtual CE activities, including room reservations, audiovisual setup, and registration support.
• Participate in internal accreditation reviews/audits, process improvement processes, and accreditation site visits audits.
• Assist with special projects and administrative support needs across the CE team as assigned.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

Work Schedule

• Monday–Friday, 8:00am–5:00pm, on campus, with a flexible work arrangement and the possibility of hybrid work.

Driving University Vehicle

Security Sensitive

Special Instructions

Benefits

• For information regarding our Benefits, click here .

EEO Statement