Academic Affairs Coordinator
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Key skills for this role
About the Role
The University of New Haven-Riyadh is seeking an Academic Affairs Coordinator to support the Dean with student evaluations, accreditation, and administrative tasks. The role requires a Bachelor's degree or equivalent experience, strong communication skills in English and Arabic, and attention to detail.
Key Skills for This Role
Responsibilities
- Administer distribution of student evaluations for faculty each semester
- Compile student progression and retention data each semester, flagging at risk students
- Support the Dean on academic governance: preparing agendas, taking minutes, tracking action items
- Support accreditation administration for NECHE and NCAAA
- Coordinate site visit logistics for accreditation bodies
- Perform administrative duties for the Vice Provost including scheduling and travel coordination
- Draft routine academic communication on behalf of the Dean
- Maintain filing systems for academic records, faculty contracts, and regulatory correspondence
Requirements
- Bachelor's Degree required; or 12 years of equivalent experience
- Experience working in Higher Education preferred
- Demonstrated written and oral communication skills in English and Arabic
- Attention to detail and ability to coordinate multiple projects
- Excellent customer service skills
- Ability to work with minimal supervision
- Ability to learn software platforms like Canvas, Banner
Full Job Posting
Role Overview
- You will administer the distribution of student evaluations for faculty each semester.
- You will compile student progression and retention data each semester, flagging at risk students.
- You will support the Dean on academic governance and accreditation.
Key Responsibilities
- Administer the distribution of student evaluations for faculty each semester by distributing surveys, collecting responses, compiling results, and preparing summary reports for the Dean's use in faculty performance reviews.
- Compile student progression and retention data each semester, flagging at risk students to the Dean and supporting the preparation of outcomes reports for NECHE and NCAAA.
- Support the Dean on academic governance: preparing agendas, distributing papers, taking minutes, and tracking action items.
- Maintain a register of academic governance decisions and ensures they are communicated to relevant staff.
- Support the Campus Dean on NECHE substantive changes and NCAAA accreditation administration: organizing documentation, tracking submission deadlines, and coordinating input from faculty.
- Maintain the program license application tracker, flagging upcoming deadlines to the Dean.
- Coordinate site visit logistics for NECHE, NCAAA, and MOE visits.
- Support curricular alignment with main campus departments: tracks documentation of course and program assessments, chases input from faculty, and maintains records of alignment decisions and student learning outcomes data for accreditation reporting.
- Perform administrative duties required to support the Vice Provost including scheduling, routine responses to stakeholders, and coordinating travel arrangements when necessary.
- Draft routine academic communication on behalf of the Dean for review and signature.
- Maintain filing systems for academic records, faculty contracts, and regulatory correspondence.
Qualifications and Requirements
- Bachelor's Degree required; or 12 years of equivalent experience
- Experience working in Higher Education preferred
- Demonstrated written and oral communication skills in English and Arabic.
- Attention to detail and ability to coordinate statuses of multiple projects and ensure timely follow up
- Excellent customer service skills and ability to work effectively with colleagues and students
- Ability to work with minimal supervision
- Ability to learn software platforms commonly used in Higher Education (e.g Canvas, Banner)
Compensation
- Compensation, which includes salary and any potential allowances, will be established in accordance with Saudi Arabian compensation framework in conjunction with the successful candidate's qualifications, experience, education and position.
Employment Notes
- Any successful candidate will be processed, onboarded, and deployed to Riyadh through an outsourcing human resources company contracted by the University of New Haven.
- All duties will be supervised by New Haven University's administrative staff.
- Successful candidates will be required to obtain, and appropriately maintain, a Saudi Arabia Visa and related Work Authorizations through the contracted human resources outsourcing company.
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