Workforce Coordinator

Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures

Coordinates onboarding activities and facility orientation of new employees

Analyzes and validates timecards in the processing of bi-weekly payroll

Ensures accuracy of seniority lists; follows established procedures for internal job postings and associated employee assignments

Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines

Ensures accurate schedules are completed and implemented within defined timelines

Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues

Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts

Additional duties as assigned/required

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration

2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment

Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset

Successful candidates will be required to obtain a clear Criminal Record Check , and where applicable, a Vulnerable Sector Check , prior to appointment

A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com .

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.