Vendor Specialist
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Key skills for this role
About the Role
AGS Management UAE is hiring a Vendor Specialist for its Dubai office to manage billing, invoicing, subcontractor coordination, and vendor relations during night shifts aligned with US hours.
Key Skills for This Role
Responsibilities
- Manage and update billing notes
- Record new services and additional services provided
- Track holiday schedule, changes and adjustments
- Document missed or late shifts for billing purposes
- Process and review invoices accurately and on time
- Monitor subcontractor guard schedules and coverage updates
- Track valid guard cards and licensing requirements
- Maintain records of expiration dates and renewals
- Coordinate with scheduling team on sub check in/check out sheets
- Review Tacktik reports for each sub site
- Prepare and send work orders for new sites, special events, extra coverage
- Maintain updated subcontractor documentation and compliance files
Requirements
- Bachelor's degree or diploma in Accounting/Finance (preferred)
- 3–6 years of proven experience in accounts, bookkeeping, vendor or supplier relations
- Strong English communication skills (both written & spoken)
- Excellent proficiency in MS Excel and familiarity with accounting software (Quickbooks)
- Strong organizational skills with attention to detail and accuracy
- Ability to work independently while meeting deadlines
- Must be able to work night shift (UAE time zone) to align with Los Angeles operations
Full Job Posting
About the Role
- We are seeking a dedicated and detail oriented Vendor Relations Specialist. This role is crucial for managing financial operations and ensuring seamless coordination between our UAE support office and our US headquarters in Los Angeles.
Key Responsibilities
- Manage and update billing notes
- Record new services and additional services provided
- Track holiday schedule, changes and adjustments
- Document missed or late shifts for billing purposes
- Process and review invoices accurately and on time
- Monitor subcontractor guard schedules and coverage updates
- Track valid guard cards and licensing requirements
- Maintain records of expiration dates and renewals
- Coordinate with scheduling team on sub check in/check out sheets
- Review Tacktik reports for each sub site
- Prepare and send work orders for new sites, special events, extra coverage
- Ensure subcontractors receive accurate site instructions and schedules
Qualifications & Skills
- Bachelor’s degree or diploma in Accounting/Finance (preferred).
- 3–6 years of proven experience in accounts, bookkeeping, vendor or supplier relations.
- Strong English communication skills (both written & spoken).
- Excellent proficiency in MS Excel and familiarity with accounting software (Quickbooks).
- Strong organizational skills with attention to detail and accuracy.
- Ability to work independently while meeting deadlines.
- Must be able to work night shift (UAE time zone) to align with Los Angeles operations.
Work Schedule
- Night shift (aligned with Los Angeles working hours)
- On site role (not remote)
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