Vendor Coordinator

• Arrange ordering of demo equipment from vendors and manufacturers
• Coordinate allocation and distribution across sales teams and events
• Track demo inventory, usage, and availability
• Manage logistics including shipping, returns, and lifecycle tracking

• Track MDF/co-op balances, usage, and activity status
• Ensure documentation and compliance requirements are met
• Submit claims and follow up on reimbursements
• Coordinate execution of vendor-funded activities

• Support new product launches, including system setup and training coordination
• Assist with execution of promotions, campaigns, and vendor programs
• Organize and support tradeshows, events, and sales initiatives
• Maintain promotion calendars and ensure timely execution

• Maintain and update vendor price lists across systems
• Ensure pricing accuracy and communicate updates internally
• Support data collection for pricing and performance analysis
• Identify and flag discrepancies for resolution

• Support onboarding of new vendors, including system setup and product data entry
• Coordinate onboarding training and internal communications
• Ensure all required documentation is completed and organized

• Ensure vendor-related leads are entered, assigned, and tracked correctly
• Monitor follow-up activity and lead flow
• Track basic performance metrics and flag data quality issues

• Create and maintain a vendor training calendar for Inside Sales and Sales teams
• Schedule and coordinate training sessions (logistics, invites, materials)
• Track attendance and maintain training records
• Support training tied to promotions and product launches

• Assist with contract documentation and tracking
• Track rebates, special pricing agreements (SPAs), and vendor programs
• Support communication between Sales, Vendor Managers, and Operations
• Assist with inventory and supply updates as needed

• Prepare vendor reports, dashboards, and scorecards
• Support data preparation for business reviews (monthly and quarterly)
• Track progress against vendor targets and initiatives

• 2+ years of experience in coordination, operations, administrative, or support role
• Strong organizational and time management skills
• High attention to detail and ability to manage multiple priorities
• Strong communication skills and ability to work cross-functionally
• Proficiency with Microsoft Office (Excel, PowerPoint, Outlook)

• Experience in a B2B environment (technology, distribution, or vendor programs)
• Familiarity with CRM systems (HubSpot preferred)
• Experience coordinating events, promotions, or training initiatives
• Experience working with vendors, suppliers, or partner programs

Expected Compensation: $50,000 - $70,000 per year.

will be determined based on the experience, skills and qualifications and falls within the expected range for this role.