Vendor Coordinator

Overview

Vendor Coordinator

Lead And Manager

Commissioning Department

Vendor Coordination & Site Execution

• Coordinate vendor mobilization, call-outs, and site activities in line with commissioning schedule.
• Act as the single point of contact between vendors, Commissioning Engineers, Construction, and QA/QC teams.
• Ensure vendor presence during FAT/SAT, loop checks, functional testing, and system start-up.

Planning & Interface Management

• Align vendor schedules with system/subsystem priorities and commissioning sequence.
• Liaise with engineering and procurement teams for technical clarifications and vendor deliverables tracking.
• Monitor vendor readiness including documentation, manpower, tools, and consumables.

Documentation & Compliance

• Verify vendor documentation such as:
• + Test procedures
• + Calibration certificates
• + Vendor manuals and data sheets
• Ensure compliance with project specifications, HSE, and quality standards.

Progress Monitoring & Reporting

• Track vendor performance vs schedule and escalate delays proactively.
• Maintain logs for:
• + Vendor attendance
• + Testing progress
• + Outstanding punch items
• Support commissioning team in preparing daily/weekly reports.

Commercial & Administrative Support

• Support vendor-related processes including:
• + Timesheets / service reports validation
• + Invoice coordination
• + Budget tracking for vendor activities

Issue Resolution

• Identify and resolve:
• + Technical gaps between vendor packages and site conditions
• + Interface conflicts between disciplines
• Coordinate corrective actions until closure.
• What are we looking for?

Education

• Bachelor’s Degree or Diploma in Engineering (Mechanical, Electrical, Instrumentation preferred)

Experience

• 2–7+ years’ experience in EPC Oil & Gas projects
• Hands-on exposure to:
• + Commissioning / Pre-commissioning activities
• + Vendor coordination during SAT / start-up / troubleshooting
• Familiarity with:
• + EPC workflows and handover stages (MC → Commissioning → Start-up)
• + Multi-discipline coordination (E&I, Mechanical, Process)

Languages

• Proficient in English

What Can We Offer To You

• Permanent Contract – Project-based position
• Corporate Benefits: We offer a comprehensive benefits package
• Working Hours: 45 hours (9 hours x 5 days)
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
• Location: Qatar – Office

Additional Information

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