Training Program Administrator*

Assist with facilitating informational tours for visiting dignitaries, public organizations, military personnel, and other visitors.

Coordinate site visits, parking, meeting rooms, refreshments, itineraries, and other logistical requirements for tours and special events.

Collect, review, organize, and file After Action Reports and participant surveys following annual tours.

Compile tour results and provide program updates to the Program Director during quarterly staff meetings.

Coordinate with the healthcare system's simulation laboratory point of contact to schedule AFRC training activities.

Develop and maintain the Monthly Training Roster, ensuring accurate documentation of personnel trained, training dates, completed training tasks, signatures, and other required information.

Provide administrative support to military staff assigned to the training platform.

Coordinate training schedules for required military personnel across contracted healthcare locations.

Coordinate the development, review, and updates of Training Affiliation Agreements (TAAs), Memoranda of Agreement (MOAs), and Memoranda of Understanding (MOUs) with civilian universities and military organizations.

Coordinate agreement reviews with applicable legal offices and Air Force Reserve Command representatives.

Answer telephone calls and correspondence and provide day-to-day administrative support.

Maintain files, records, databases, schedules, and other program documentation.

Order office supplies and coordinate meeting rooms and other facility requirements.

Develop training and in-processing packets for military and civilian personnel.

Assist with first-day training registration, identification badge procurement, scrub and badge issuance, rosters, and required administrative paperwork.

Assist with development of the annual training schedule based on the fiscal year and publish the schedule no later than July 1.

Coordinate with Reserve units to ensure scheduling requests and required documentation are submitted within established timelines, including scheduling requests approximately 90 days before arrival and pre-hospital orientation documentation at least 60 days before arrival.

Coordinate with housekeeping and security personnel to ensure operational security and badge-control requirements are satisfied.

Maintain and update Reserve medical training contacts and capabilities rosters quarterly or as needed.

Perform other administrative and program coordination duties as required to support successful execution of the training mission.