indeed
Tenders Specialist (Events Industry)
HIGH LEVEL EVENT
Doha, QAT
Full Time
Mid
Field
2 weeks ago
TenderingProposal ManagementEvent Cost EstimationVendor SourcingBid EvaluationNegotiation
Free
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TenderingProposal ManagementEvent Cost Estimation
About the Role
HIGH LEVEL EVENT seeks a Tenders Specialist to manage end-to-end tendering and proposal processes for events and exhibitions. The role requires experience in bid management, event cost estimation, and vendor sourcing within the events industry.
Key Skills for This Role
TenderingProposal ManagementEvent Cost EstimationVendor SourcingBid EvaluationNegotiation
Responsibilities
- Manage full tender lifecycle from opportunity identification to final submission and award
- Review and analyze RFPs/ITT/RFQs related to events, exhibitions, and activations
- Prepare technical and commercial proposals for event production, staging, branding, and logistics
- Coordinate with internal teams (creative, operations, production, procurement, finance) for bid inputs
- Source and evaluate suppliers including AV companies, staging contractors, printing vendors, and logistics partners
- Prepare BOQs, event cost estimates, and pricing breakdowns
- Ensure full compliance with client requirements, specifications, and submission guidelines
- Maintain tender documentation, company profiles, and prequalification materials
- Track government, semi government, and private event opportunities in Qatar
- Attend site visits, pre bid meetings, and client clarification sessions
- Support negotiation and contract finalization with clients and partners
- Maintain a structured bid library and improve tender processes for efficiency
Requirements
- Experience in tendering, procurement, or bid management
- Experience in events, exhibitions, media production, or related industries strongly preferred
- Strong knowledge of proposal writing and commercial estimation
- Ability to manage multiple bids under tight deadlines
- Excellent communication and coordination skills
- Familiarity with Qatar procurement systems is a plus
- Degree in Business, Marketing, Events Management, or related field preferred
Full Job Posting
Job Description
- We are seeking a highly skilled Tenders Specialist with strong experience in managing end to end tendering and proposal processes within the events and exhibitions industry.
- The successful candidate will be responsible for preparing competitive bids for corporate events, exhibitions, activations, conferences, and government led event projects.
Key Responsibilities
- Manage full tender lifecycle from opportunity identification to final submission and award
- Review and analyze RFPs/ITT/RFQs related to events, exhibitions, and activations
- Prepare technical and commercial proposals for event production, staging, branding, and logistics
- Coordinate with internal teams (creative, operations, production, procurement, finance) for bid inputs
- Source and evaluate suppliers including AV companies, staging contractors, printing vendors, and logistics partners
- Prepare BOQs, event cost estimates, and pricing breakdowns
- Ensure full compliance with client requirements, specifications, and submission guidelines
- Maintain tender documentation, company profiles, and prequalification materials
- Track government, semi government, and private event opportunities in Qatar
- Attend site visits, pre bid meetings, and client clarification sessions
- Support negotiation and contract finalization with clients and partners
- Maintain a structured bid library and improve tender processes for efficiency
Key Skills / Technical Competencies
- Tendering & Proposal Management (Events / Exhibitions industry preferred)
- Event cost estimation and production budgeting
- Vendor sourcing (AV, staging, fabrication, logistics, printing, manpower)
- Bid evaluation and compliance management
- Strong understanding of event execution workflows
- Negotiation & stakeholder management
- Market research and lead generation for events
- Time management and deadline driven execution
- Strong documentation and presentation skills
- Experience with Qatar event market and government tenders is an advantage
- Tools: Microsoft Office, PDF tools, proposal formatting systems
Requirements
- Experience in tendering, procurement, or bid management
- Experience in events, exhibitions, media production, or related industries strongly preferred
- Strong knowledge of proposal writing and commercial estimation
- Ability to manage multiple bids under tight deadlines
- Excellent communication and coordination skills
- Familiarity with Qatar procurement systems is a plus
Preferred Qualifications
- Degree in Business, Marketing, Events Management, or related field
- Certifications in Procurement, Project Management, or Event Management are an advantage
What We Offer
- Opportunity to work on high profile events and exhibitions in Qatar
- Dynamic and creative work environment
- Competitive salary package based on experience
- Career growth in a fast paced events industry
- Work Location: In person
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