Tendering Engineer

Job Purpose

Key Accountabilities

• Timely submission of offer (Including complete review of enquiries, preparation of tender, tender bond requests, coordination within departments and request quotations & technical support from suppliers/sub-contractors).
• Performance Indicators: Ensure on time submission of offers and tenders complying to company internal process.
• KPI: Offer Timelines -Measured as part of Monthly Tendering Reports.
• To attend pre and post offer technical and commercial queries for customers in a timely manner.
• Performance Indicators: All year, as part of tender process.
• KPI: Technical Support Timelines - Measured as part of Monthly Tendering Reports.
• Review of customer specifications update, new region specifications & providing technical support to Sales team for Prequalification activities. All year, as part of sales process.
• Performance Indicators: Maintaining updated knowledge on past, current and upcoming specifications for utilities within the service region and keeping track of active BOMs for each customer.
• Performance Indicators: All year, as part of tender process.
• Preparation of descriptive customer specification summary for new orders & coordinating with projects department for the updates.
• Performance Indicators: All year, as part of tender process.
• Achieving LME H&S Objectives including 2 recorded fire drills per year & 4 recorded emergency drills per year.
• Performance Indicators: Timely completion of monthly internal workplace inspections/6S Audits.
• Monthly Report to H&S

Job Context

• The position is responsible for responding in a timely manner to customer enquiries by providing technically and commercially accurate offers.
• Provide first class technical, costing and documentation support to the Sales team.
• Provide a comprehensive handover of new orders to the projects team to enable successful delivery.
• Careful review of new inquiries or requests for tender by actively checking drawings, specifications, and product requirement as well as commercial terms and documentation requirements.
• Co-ordinate input from other departments such as engineering, production, finance & logistics to enable preparation and submission of timely, clear and accurate technical and commercial offers.
• Organize requests for quotations from sub-contractors and analyze technical and commercial responses.
• Support sales team with pre & post offer technical and commercial queries or clarifications from customers and respond in a timely manner.
• Liaise with Sales & Finance departments for the provision of Tender Bonds where applicable.
• Take full responsibility for handling assigned customer inquiries.
• Preparation of tender approval form after review of pricing and history of respective market with the Area or Regional Sales Manager. Obtain the necessary approvals.
• Preparation of accurate tender submission documentation fully complying to the customer tender process
• Submission of tenders in utility portals where applicable within the deadline.
• Provide office-based support to Area and Regional Sales Managers when they are visiting customers.
• Attending Exhibitions and Sales Promotions in the region on behalf of the Company as required.
• Provide information to other departments for budget, forecast and management reports.
• To undertake any other duties and responsibilities assigned in relation to the Job role.

H&S Coordinator

• Timely completion of monthly internal workplace inspections/6S Audits.
• Identifying hazards and coordinating with departments for the HITs and corrective actions.
• Completing Accident/Incident/Near Miss reports whenever incidents occur and
• follow-up for corrective actions with concerned departments
• Conducting 2 recorded fire drills per year & 4 recorded emergency drills per year.
• Weekly checking of FF First Aid box and ensuring stock availability and validity &
• Organizing Monthly H&S Committee meeting, planning, and coordinating required actions.
• H&S Coordinator role is added to manage H&S Activities in LME.

Qualifications, Experience & Skills

Job-Specific Skills

• Experience in review and understanding of electrical network design including general arrangement drawings, single line diagrams and schematics.
• Understanding of distribution network technical specifications including operation & protection philosophy.
• A sound understanding of standard commercial terms and conditions including Incoterms, documentary credits, bonds and guarantees.
• Experience or familiarity with major principles of project management and delivery.
• Knowledge in Microsoft Office tools.

Behavioural Competencies

• Must be customer focused with proven ability to deal with a variety of people in a professional & courteous manner.
• Must be an organized self-starter & project handler with a keen eye for detail.
• Ability to handle multiple projects & project activities in parallel.
• Ability to carry out job responsibilities within limited timeline where applicable.
• Good interpersonal, communication and presentation skills in English. Knowledge of Arabic and/or French is added advantage