Tender Expert - Project Logistics

Key Accountability

• Shows the key accountability areas of the role and indicates the ranked importance of each area in performing the role.
• These indicate the result or outputs for which the role holder is responsible.
• In each case the associated performance indicator(s) should also be specified./p>
• Provide Support to Commercial Team during tender stage, any tender-related inquiries and communications.
• Analyze and manage tenders, RFQs, and RFPs for IP&ES from local clients, regional offices, and global teams, ensuring coordination with relevant offices for data collection and integration into technical & commercial proposals.
• Design and provide technical solutions in coordination with the Company s SMEs, i.e., Engineering, Chartering, Operations, QHSE, Legal, Finance, etc.
• Assess, review, and evaluate tenders, bids, and proposals to verify pre-qualification criteria, contractual exceptions, technical specifications, and pricing requirements.
• Prepare and submit accurate, compliant, and competitive commercial bid responses, including contract exception lists, within set deadlines.
• Develop competitive pricing models to maximize profitability, coordinating with global and local pricing teams to secure optimal carrier and service provider rates for incorporation into commercial proposals.
• Collaborate with the operations team to design tailored logistics solutions for IP&ES, including support for the Project Control Center as needed.
• Conduct postmortem analyses and generate periodic reports on tender performance, win/loss trends, and project timelines.
• Oversee online customer bid portals for online bidding, when required.
• Monitor pricing effectiveness and adjust strategies accordingly.
• Maintain pricing database in line with strategy set forward by Global Solution Design Team
• Overseeing vendor selection and following the Group`s strategy depending on each project requirements/geography/scope etc.
• Take on additional responsibilities as assigned, supporting specific departments, divisions, or individualized projects.
• Maintain a comprehensive database of submitted commercial and technical proposals, as well as regional pricing tools strictly following CEVA Global guidelines
• Attend internal meetings to review tender performance and business outcomes and prepare materials for those meetings.
• Maintain acceptable Health, Safety and Environmental risk levels in his/her area of responsibility.
• Ensure the compliance with applicable legal requirements.
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• Bachelor Degree in relevent field
• Minimum 2 years experience in Customer Service Supervising or Pricing within freight forwarding
• Ability to communicate and interact effectively with multi-national and diverse backgrounds.
• Ability to read, analyze and interpret highly complex tender documentation
• Effectively present information and respond to questions from network, suppliers and customers.
• Working knowledge of IT technical disciplines related to systems architecture, operating systems, programming environments and databases.
• Ability to develop short and long-range project planning, and effectively communicate information to diverse work groups.
• Ability to solve critical issues in a fast-paced environment with time-sensitive deadlines.
• Strong interpersonal skills including diplomacy and patience.
• Demonstrated skills in organization group process, problem identification and resolution.
• Strong organizational and time management skills with ability to manage multiple projects and set priorities.