Technical Support Technician
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Key skills for this role
About the Role
AtkinsRéalis seeks a Technical Support Technician to manage document control and provide administrative support to the Senior Manager on major infrastructure projects. Requires a university degree, 10+ years postgraduate experience, and advanced English and Arabic communication skills.
Key Skills for This Role
Responsibilities
- Assist the Senior Manager in discharging his duties
- Record and archive all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution
- Prepare and distribute correspondences, reports, memorandums, schedules and materials for publication, presentation etc.
- Answer correspondence as directed
- Maintain confidential information of office related information
- Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents
- Maintain an appropriate electronic database as backup to a traditional hardcopy archive system
- Provide data entry and word processing services as and when required
- Assist managers in producing various reports, tables and presentation material
- Scan letters and documents and file electronically in the Computer Reference Number sequence
- Maintain documents and drawings in Document Control section under safe custody
- Travel to sites and/or any location as may be necessary
Requirements
- University degree from a recognised university in Engineering, Business, or equivalent
- Minimum 10 years postgraduate experience with experience in major infrastructure projects or programmes
- 5 years in Qatar and/or the Gulf region
- Advanced written and verbal communication skills in English and Arabic
- Experienced user of internet based document control systems (e.g., SharePoint, Documentum)
- Experienced user of MS Office
- Capable of working with minimal supervision
- Demonstrable track record in delivery of large multidisciplinary projects
Full Job Posting
Overview
- Reporting to the Senior Manager, the role is responsible for managing and maintaining all important documents hardcopy and/or electronic format.
- Provide administrative assistance to the Senior Manager in his reporting obligations and other functions.
- Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking.
Your role
- Assist the Senior Manager in discharging his duties.
- Recording and archiving all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution.
- Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.
- Answer correspondence as directed.
- Maintain confidential information of office related information.
- Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents, etc.
- Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data.
- Proficient in Electronic Documentation Management Software systems.
- Providing contract and other information to pre and post contract sections which may include general formalities such as holiday forms etc.
- Providing data entry and word processing services as and when required.
- Assisting managers in producing various reports, tables and presentation material.
- Scans letters and documents etc..., and files electronically in the Computer Reference Number sequence.
Mandatory requirements
- University degree from a recognised university in an appropriate field such as Engineering or Business or equivalent.
- Minimum of 10 years postgraduate experience with experience in major infrastructure projects or programmes, preference will be given to roads, aviation, structures or rail related experience, and 5 years in Qatar and / or the Gulf region.
- Advanced written and verbal communication skills in English and Arabic.
Desirable Requirements
- Evidence of suitable professional qualification or equivalent is preferable.
Skills And Competencies
- Experienced user of internet based document control systems, e.g. SharePoint, Documentum.
- Experienced user of MS Office.
- Capable of working with minimal supervision.
- Demonstrable track record in the delivery of large multidisciplinary projects.
- In depth knowledge of document procedures.
- A 'rounded profile', comfortable with document control processes. The successful candidate will also be able to mobilise people and teams and by their leadership skills lead teams and secure successful deliverables.
- Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
Rewards & benefits
- Tax free salary.
- Life insurance coverage.
- Medical insurance.
- Annual leave balance.
- Company gratuity scheme.
- Discretionary bonus program.
- Annual flight contribution.
- Transportation & housing allowances.
- Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.
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