Technical Clerk
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Key skills for this role
About the Role
Ali & Sons Contracting Co. L.L.
Key Skills for This Role
Responsibilities
- Provide administrative support to the Tendering and Estimation team
- Prepare, compile, format, and organize tender and prequalification documents
- Maintain accurate records of tenders, quotations, bid submissions, and project files
- Coordinate with Estimators, Engineers, Procurement, and other departments to collect required documents for tender submissions
- Ensure all tender documents are complete, accurate, and submitted within required deadlines
- Register incoming tender invitations and maintain the tender log
- Assist in preparing technical and commercial documentation for bids
- Monitor tender submission schedules and follow up on pending requirements
- Organize electronic and hard copy filing systems for all tender related documents
- Update project databases, estimation records, and document registers
- Prepare correspondence, reports, and meeting minutes related to tender activities
- Maintain confidentiality of all tender information and company documents
Requirements
- Diploma or Bachelor's degree in Business Administration, Engineering, or a related field
- Minimum of 2 years of experience as a Technical Clerk, Document Controller, or Administrative Assistant supporting a Tendering or Estimation Department in a contracting company
- Experience working with construction tender documents and bid submissions
- Proficient in MS Office, particularly Excel, Word and Outlook
- Excellent organizational, filing, and record keeping skills
- Strong attention to detail and ability to manage multiple deadlines
- Good written and verbal communication skills in English
- Ability to work independently and as part of a team in a fast paced environment
Full Job Posting
Overview
- We are looking for a highly organized and detail oriented Technical Clerk to provide administrative and documentation support to our Tendering and Estimation Department.
- The successful candidate will assist in preparing tender submissions, organizing technical documents, maintaining bid records, and coordinating with internal departments to ensure timely and accurate submission of tenders.
- The ideal candidate has previous experience in a contracting company and is familiar with tender documentation, estimation processes, and document control practices.
Key Responsibilities
- Provide administrative support to the Tendering and Estimation team.
- Prepare, compile, format, and organize tender and prequalification documents.
- Maintain accurate records of tenders, quotations, bid submissions, and project files.
- Coordinate with Estimators, Engineers, Procurement, and other departments to collect required documents for tender submissions.
- Ensure all tender documents are complete, accurate, and submitted within the required deadlines.
- Register incoming tender invitations and maintain the tender log.
- Assist in preparing technical and commercial documentation for bids.
- Monitor tender submission schedules and follow up on pending requirements.
- Organize electronic and hard copy filing systems for all tender related documents.
- Update project databases, estimation records, and document registers.
- Prepare correspondence, reports, and meeting minutes related to tender activities.
- Maintain confidentiality of all tender information and company documents.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Engineering, or a related field.
- Minimum of 2 years of experience as a Technical Clerk, Document Controller, or Administrative Assistant supporting a Tendering or Estimation Department in a contracting company.
- Experience working with construction tender documents and bid submissions.
- Familiarity with construction terminology and estimation workflows is preferred.
- Proficient in MS Office, particularly Excel, Word and Outlook.
- Experience using ERP systems or document management systems is an advantage.
- Excellent organizational, filing, and record keeping skills.
- Strong attention to detail and ability to manage multiple deadlines.
- Good written and verbal communication skills in English.
- Ability to work independently and as part of a team in a fast paced environment.
Work Location
- Work Location: In person
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