Talent Acquisition Assistant

Applies broad knowledge of the hiring process to effectively respond to requests via phone, email, or in person. Monitors the jobs@halifax.ca inbox and escalates inquiries to Talent Acquisition Advisors or the appropriate subject matter experts (SME) as required.

Audits electronic competition files and completes the required follow up to ensure file check list has been completed.

Serves as the first point of contact for all new hires to ensure a positive candidate experience.

Reviews internal candidate applications for unionized positions awarded by seniority and verifies seniority hours with HR Analyst.

Updates and verifies candidate information in the applicant tracking system and DIT screening reports and provides to Talent Acquisition Advisors prior to screening resumes.

Issues and processes internal transfers/promotions and external new hire offer letters. Collects and verifies pre-employment forms and documentation and sends to the appropriate departments.

Identifies process deficiencies and makes recommendations for process change to Talent Acquisition Specialist.

Gathers employee information and documents related to immigration status and requirements as required.

Other special projects and duties as assigned.

Two (2) year Diploma in Business Administration, Administration, Human Resources or an equivalent combination of education, training, and experience.

Two (2) years of customer service experience in a fast-paced environment.

Minimum of two (2) years related administrative experience; preferably in Human Resources will be considered an asset.

Demonstrated experience in accurate record keeping.

Strong customer service, problem solving and decision-making skills.

Strong verbal and written communication with a wide variety of audiences.

Strong organizational skills through planning, scheduling, prioritizing, executing daily tasks and record keeping.