Supply And Logistics Administrator
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Key skills for this role
About the Role
Chaumet, a luxury jewelry Maison, seeks a Supply and Logistics Administrator for its Middle East regional office in Dubai. The role involves data management, customs coordination, reporting, and administrative support to ensure efficient supply chain operations.
Key Skills for This Role
Responsibilities
- Perform accurate and timely data entry for all logistics related activities, including shipments, inventory movements, and vendor information
- Execute precise system work for inventory and stock movement, tracking, and reconciliation using logistics and ERP software
- Maintain up to date records in inventory and logistics systems, ensuring compliance with internal policies and external regulations
- Lead packaging forecasting and replenishment processes, optimizing inventory and minimizing stockouts
- Act as primary point of contact for customs follow up and coordination for all inbound and outbound shipments
- Prepare and manage all necessary documentation for customs declarations, import/export permits, and other shipping requirements
- Liaise effectively with customs brokers, freight forwarders, and other third party logistics providers
- Develop, maintain, and improve comprehensive logistics reports and dashboards to monitor KPIs
- Provide administrative support to the Distribution Planner and Logistics Specialist
- Coordinate and follow up on the supply of critical items
- Support planning and execution of seasonal and campaign logistics
- Contribute to identifying opportunities for streamlining logistics and supply chain processes
Requirements
- Bachelor’s degree in supply chain management, Logistics, Industrial Engineering, Business Administration, Finance, or a related field
- 2 3 years of progressive experience in logistics administration, coordination, or a related supply chain role, preferably within luxury retail or similar industry
- Strong proficiency in Microsoft Excel, including advanced functions, pivot tables, and ideally Macros
- Excellent data entry skills with strong emphasis on accuracy and attention to detail
- Solid understanding of customs procedures, import/export regulations, and international shipping documentation
- Familiarity with inventory management principles and logistics software/ERP systems
- Exceptional communication, interpersonal, and organizational skills
- Ability to work independently, prioritize tasks, and manage time effectively to meet deadlines
Full Job Posting
Job Description
- Chaumet is seeking a highly motivated, detail oriented, and passionate Supply and Logistics Administrator to join our Middle East regional office.
- Reporting directly to the Head of Supply and Logistics Middle East, this role ensures the seamless, efficient, and cost effective flow of goods throughout our supply chain.
Job Responsibilities
- Perform accurate and timely data entry for all logistics related activities, including shipments, inventory movements, and vendor information, ensuring data integrity across all platforms.
- Execute precise system work for inventory and stock movement, tracking, and reconciliation, utilizing relevant logistics and ERP software.
- Maintain up to date records in inventory and logistics systems, ensuring compliance with internal policies and external regulations.
- Lead packaging forecasting and replenishment processes, optimizing inventory, and minimizing stockouts.
- Act as the primary point of contact for customs follow up and coordination for all inbound and outbound shipments, ensuring timely clearance and adherence to all regulatory requirements.
- Prepare and manage all necessary documentation for customs declarations, import/export permits, and other shipping requirements.
- Liaise effectively with customs brokers, freight forwarders, and other third party logistics providers to resolve any issues and optimize shipment processes.
- Develop, maintain, and continuously improve comprehensive logistics reports and dashboards to monitor key performance indicators (KPIs) such as delivery times, costs, and inventory accuracy.
- Demonstrate strong proficiency in Microsoft Excel, utilizing advanced functions, pivot tables, and ideally Macros, to analyze complex logistics data and extract actionable insights.
- Present clear and concise reports to the Head of Supply and Logistics, Middle East, highlighting trends, anomalies, and recommendations for process improvements.
- Provide essential administrative support to the Distribution Planner and Logistics Specialist, assisting with various tasks to ensure smooth daily operations.
- Coordinate and follow up on the supply of critical items.
Profile
- Bachelor’s degree in supply chain management, Logistics, Industrial Engineering, Business Administration, Finance, or a related field.
- 2 3 years of progressive experience in logistics administration, coordination, or a related supply chain role, preferably within a luxury retail or similar industry.
- Strong proficiency in Microsoft Excel, including advanced functions, pivot tables, and ideally demonstrated experience with Macros for automation and reporting.
- Excellent data entry skills with a strong emphasis on accuracy and attention to detail.
- Solid understanding of customs procedures, import/export regulations, and international shipping documentation.
- Familiarity with inventory management principles and logistics software/ERP systems.
- Exceptional communication, interpersonal, and organizational skills, with the ability to collaborate effectively with diverse stakeholders.
- Ability to work independently, prioritize tasks, and manage time effectively to meet deadlines.
- Knowledge of relevant regulations and industry standards.
- Ability to work independently and as part of a team in a fast paced environment.
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