Sr. Operations Specialist - Founding Team (Dubai)

About Ai Acquisition

Our Mission Is Simple

Learn More About Us

The Role

Founder Support & Executive Operations

• Manage complex calendars, priorities, and daily execution for the founding team
• Ensure founders are fully prepared for meetings, decisions, and strategic conversations
• Coordinate across departments to ensure leadership priorities move forward quickly

Communication & Inbox Management

• Manage and triage inboxes, Slack channels, and internal communications
• Draft and respond to messages on behalf of leadership when appropriate
• Ensure key messages and actions are followed up promptly

Meeting & Coordination

• Organize leadership meetings and external calls
• Prepare agendas, track action items, and ensure follow-through across teams
• Coordinate with internal and external stakeholders globally

Travel & Logistics

• Manage international travel including flights, accommodations, and itineraries
• Handle documentation, visas, and travel requirements
• Ensure seamless execution of travel schedules

Project & Operational Support

• Assist founders in executing strategic initiatives and internal projects
• Support cross-team coordination for company priorities
• Track deliverables and ensure deadlines are met

Personal Assistance

• Support founders with select personal administrative matters where required
• Maintain strict confidentiality across all communications and information

Experience

• Proven experience as an Operational right hand supporting founders or senior executives
• Experience in startup or high-growth environments strongly preferred

Execution & Organization

• Exceptional ability to manage multiple priorities simultaneously
• Strong attention to detail and follow-through

Strategic Thinking

• Ability to anticipate needs and think several steps ahead
• Comfortable making independent decisions when needed

Tech-Savvy

• Highly comfortable using modern productivity and collaboration tools

Typical Tools Include

• Google Workspace
• Slack
• Notion
• ClickUp
• Miro
• AI productivity tools

Communication

• Excellent written and verbal English
• Confident interacting with senior leaders, clients, and partners

Personal Traits

• Highly proactive and solutions-oriented
• Thrives in fast-paced startup environments
• Strong ownership mentality
• Calm under pressure and adaptable to change

Location Requirement

Why Join Ai Acquisition

• Work directly with visionary founders building a global AI company
• Operate in a high-performance entrepreneurial environment
• Gain direct exposure to strategy, operations, and business growth at scale
• Be surrounded by exceptionally talented and ambitious people
• Play a key role in shaping the future of the business
• This is more than an Executive Assistant role.
• It is an opportunity to become a
• trusted operational partner to the founders of a rapidly growing global company
• .
• If you are someone who thrives in fast-moving environments, loves solving problems, and wants to work directly with founders building something extraordinary, we would love to hear from you.