Sponsored Program Administrator II - USU Operations

Responsibilities

• Lead end-to-end proposal preparation and submission in response to RFPs from government, non-profit, and corporate entities, including budgets, justifications, Statements of Work (SOWs), site approvals, and PI biosketches.
• Support up to eight (8) Principal Investigators, or awards totaling $25.0M or more, managing high complexity due to the number of required agreements and/or subawards/subcontracts.
• Work with the pre-award team to submit the proposal with corrections as necessary to the sponsor.
• Oversee post-award financial administration, budget tracking, and A/P processing, including approving requisitions for travel, equipment, animal purchases, and specialized facility procedures (DLAR, BRIC, BIC).
• Process vendor contracts, sub-contracts, Interagency Agreements (IAAs), and Cooperative Research and Development Agreements (CRADAs), ensuring strict regulatory and institutional compliance across all research activities.
• Serve as main point of contact and liaison between internal and external stakeholders (i.e. Principal Investigators, Program Sponsors, organizational leadership and laboratory managers, and project leaders).
• Ensure all sponsored program activities adhere to federal, state, and institutional policies and regulations.
• Supervises lower-level program members (i.e. Research Assistants, Research Associates).
• Manage budgets to ensure spending is appropriate and on budget.
• Work through budget issues and resolve financial issues.
• Process payments to Accounts Payable (A/P) and ensure appropriate use of funds.
• Work with project stakeholders to ensure detailed business and technical requirements are defined to ensure success in program. Complete required forms, obtain final approval from the Prime and the sub-award Principal investigators.
• Submit the final paperwork to the sub-award team.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Qualifications