Specialist, Payroll

Job Responsibilities:

Starting Salary: $60,000

Immediate, Open position

The Payroll Specialist plays an essential role in the accurate and timely processing of Canadian and/or US payrolls. This position is responsible for managing regular payroll cycles, processing employee changes such as hires and terminations, and resolving routine payroll issues. Working closely with HR and Finance, this role ensures that payroll operations run smoothly and in compliance with all relevant legislation and internal standards.

Prepare and process end-to-end payroll cycles (weekly, bi-weekly, and semi-monthly) for assigned employee groups, accurately and timely.

Review and enter payroll inputs, including hours worked, leaves, deductions, and earnings adjustments.

Ensure payroll deadlines are met, and calculations are accurate.

Audit timesheets and resolve discrepancies before payroll submission.

Process employee lifecycle transactions in the payroll system including hires, terminations, promotions, and compensation updates.

Maintain accurate employee payroll records in compliance with organizational policies and legal requirements.

Coordinate with HR to ensure employee data is consistent across systems.

Respond to standard payroll-related inquiries from divisional HR teams via our internal ticketing program (M42).

Troubleshoot and resolve routine payroll issues related to pay, tax withholdings, deductions, and benefits.

Escalate complex or unresolved issues to senior payroll specialists, payroll leads/supervisors.

Ensure payroll processes follow relevant federal/provincial/state laws and company policies.

Complete payroll audits and year-end tax reporting (e.g., T4s, W-2s).

Support reconciliation of payroll accounts and remittances to third parties.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire based on experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.