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Shipping Operations Executive – Import & Export
Ariana Shipping Line LLC
Dubai, UAE
Full Time
Mid
Onsite
3 days ago
Import/Export OperationsShipping DocumentationCustoms ClearanceIncotermsFreight ForwardingOcean Freight
Free
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Import/Export OperationsShipping DocumentationCustoms Clearance
About the Role
Ariana Shipping Line LLC seeks a Shipping Operations Executive to manage international import and export cargo operations in Dubai. The role involves coordinating shipments, preparing documentation, and liaising with agents, carriers, and customs brokers.
Key Skills for This Role
Import/Export OperationsShipping DocumentationCustoms ClearanceIncotermsFreight ForwardingOcean Freight
Responsibilities
- Coordinate end to end import and export shipping operations.
- Arrange cargo bookings with shipping lines, freight forwarders, and overseas agents.
- Monitor vessel schedules and shipment milestones to ensure timely delivery.
- Prepare, review, and process shipping documentation, including Bill of Lading, Commercial Invoice, Packing List, Delivery Order, Certificate of Origin, Shipping Instructions, and customs documents.
- Coordinate customs clearance with brokers and relevant authorities.
- Ensure compliance with UAE Customs regulations and international shipping requirements.
- Liaise with overseas agents, suppliers, transport companies, warehouses, and customers regarding shipment status and documentation.
- Track shipments from origin to final destination and provide timely updates to customers.
- Coordinate container loading, unloading, and inland transportation when required.
- Resolve shipment delays, documentation discrepancies, and operational issues efficiently.
- Verify freight charges, supplier invoices, and operational expenses.
- Maintain accurate shipment records and update internal logistics or ERP systems.
Requirements
- Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Maritime Studies, or a related field
- 3–5 years of experience in shipping, freight forwarding, import/export operations, or logistics
- Experience handling ocean freight shipments is preferred
- Knowledge of UAE Customs procedures and international trade documentation is an advantage
- Strong knowledge of import and export shipping procedures
- Understanding of Incoterms and international trade practices
- Familiarity with customs clearance and shipping documentation
- Excellent coordination, communication, and negotiation skills
- Strong organizational and time management abilities
- High attention to detail and accuracy in documentation
- Ability to work under pressure and manage multiple shipments simultaneously
- Customer focused with excellent problem solving skills
Full Job Posting
Job Summary
- The Shipping Operations Executive – Import & Export is responsible for managing and coordinating international shipping operations for both import and export cargo, ensuring the efficient movement of shipments from origin to destination. The role involves preparing shipping documentation, coordinati
Key Responsibilities
- Coordinate end to end import and export shipping operations.
- Arrange cargo bookings with shipping lines, freight forwarders, and overseas agents.
- Monitor vessel schedules and shipment milestones to ensure timely delivery.
- Prepare, review, and process shipping documentation, including: Bill of Lading (B/L), Commercial Invoice, Packing List, Delivery Order (DO), Certificate of Origin, Shipping Instructions, Export and Import Customs Documents.
- Coordinate customs clearance with brokers and relevant authorities.
- Ensure compliance with UAE Customs regulations and international shipping requirements.
- Liaise with overseas agents, suppliers, transport companies, warehouses, and customers regarding shipment status and documentation.
- Track shipments from origin to final destination and provide timely updates to customers.
- Coordinate container loading, unloading, and inland transportation when required.
- Resolve shipment delays, documentation discrepancies, and operational issues efficiently.
- Verify freight charges, supplier invoices, and operational expenses.
- Maintain accurate shipment records and update internal logistics or ERP systems.
Qualifications
- Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Maritime Studies, or a related field.
- 3–5 years of experience in shipping, freight forwarding, import/export operations, or logistics.
- Experience handling ocean freight shipments is preferred.
- Knowledge of UAE Customs procedures and international trade documentation is an advantage.
Skills & Competencies
- Strong knowledge of import and export shipping procedures.
- Understanding of Incoterms and international trade practices.
- Familiarity with customs clearance and shipping documentation.
- Excellent coordination, communication, and negotiation skills.
- Strong organizational and time management abilities.
- High attention to detail and accuracy in documentation.
- Ability to work under pressure and manage multiple shipments simultaneously.
- Customer focused with excellent problem solving skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience using SAP, ERP, freight forwarding, or logistics management systems is an advantage.
Benefits
- Health insurance coverage as per UAE regulations.
- Annual paid leave entitlement.
- Company provided air ticket to the employee’s home country upon eligible annual leave.
Work Location
- In person
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