Senior Proposal Writer

Maintain and evolve reusable content library and templates

Drive continuous improvement of proposal processes and tools (including AI-enabled capabilities)

Oversee and manage the response process, including procurement portals, communications with customer procurement teams, and bid coordination.

Ensure all proposals align with contractual, legal, and compliance standards

Identify and mitigate commercial and contractual risks

Communicate with federal, state, and provincial bodies to request compliance documents

Review contract clauses and verify the conformity of proposals

The Senior Proposal Writer will also partake in managing contractual documents for the Company (scope of work, change requests, hours of bank, support contracts, subscription contracts, etc.). His/her responsibilities include:

• Prepare, review, and finalize proposal content (technical, financial, compliance, corporate etc.)

• Apply, evaluate, and adjust these measures as required, and consult legal counsel for review if necessary.

• Implement a compliance process for all stakeholders

• Review the development process and optimize it

• Review SOW grids and T&C. Make any valuable improvement when possible and automate them

• Safeguard the Company’s interests by thoroughly reviewing the terms and conditions of all legal documents—including MSAs, NDAs, client contracts, freelance agreements, and Board signing authorities. Prepare comprehensive lists and detailed grids as required.

• Ensure consistency of legal clauses to protect the Company

• Analyze proposal T&C and assumptions and SOW to mitigate business risks for clients, partners and suppliers

• Ensure consistency between liability insurance contracts and the Company’s contractual commitments

• Other duties as assigned by management

Improve proposal win rate and qualification effectiveness

Meet or exceed proposal turnaround SLAs

Increase reuse of standardized content and reduce cycle time

Maintain high compliance and quality standards across submissions